College Policies

Last Updated: Jul 1 2015

Code of Conduct

Preamble

The members of this academic community share a belief in the freedom to learn. The College, therefore, has a duty to develop policies and procedures, which provide and safeguard this freedom. Many members of the College community helped to establish the policies and procedures outlined below within a framework of general standards. The purposes of the policies, regulations, and procedures listed on the following pages are to provide an academic environment that will promote quality educational outcomes.

Under these policies, regulations, and procedures, students are free to pursue their educational goals. The College has the right to establish standards of behavior for students that promote a safe learning environment. When evaluation of student behavior is necessary, the College commits to following due process, as outlined in the policies and procedures below, before imposing disciplinary sanctions. Admonition, warning, reprimand, and temporary suspension are sanctions that may be imposed without due process.

Definitions and Terms

Student: A student is defined as any person applying to the College or currently enrolled in any course at any campus location and/or online, including high school students applying to DCCC programs or currently enrolled in DCCC coursework at any campus location and/or online. The College reserves the right to dismiss any student prior to his or her enrollment by rescinding that student’s admission upon finding a cause to do so. Such a finding will be an administrative decision issued by the Vice President, Student Affairs or his/her designee. The College may proceed with unresolved charges under the Student Code of Conduct regardless of an individual’s enrollment status.

Conduct Officer: Designated by the Vice President, Student Affairs, the conduct officer is a staff member in Student Affairs authorized to review alleged violations of the Student Code of Conduct, to impose sanctions upon students who have violated the Code, and to perform other duties as assigned related to Student Rights and Responsibilities. The Vice President may authorize several Conduct Officers and also serve as Conduct Officer.

Danger to Self: The individual has attempted or threatened suicide or expressed or acted in manner to reflect suicidal intent, and there is a reasonable probability of suicide unless adequate treatment is given; the individual has or attempted to mutilate him/herself or there is a reasonable probability of mutilation unless adequate treatment is given. A threat assessment may be issued in such instances.

Danger to Others: Within the relevant past, the individual has inflicted or attempted to inflict or threatened to inflict serious bodily harm on another, or has acted in such a manner as to create a substantial risk of serious bodily harm on another, or has engaged in extreme destruction of property; and there is a reasonable probability this conduct may be repeated. Previous instances of dangerousness to others, when applicable, may be considered when determining reasonable probability of future dangerous conduct. Cogent and convincing evidence that an individual has committed a homicide in the relevant past is evidence of dangerousness to others (from NCGS 122C-3(11)b). The individual has expressed or acted in a manner to reflect intent to harm others. The individual is involved in a serious drug offense as defined by the College or state and federal law.

Threat: A threat is defined as any conduct that presents a clear and present danger to self, others, or the campus community in general. In immediate and serious threatening situations, the President reserves the right to waive due process and act in the best interest of campus safety.

Threat Assessment: A threat assessment is a tool the College may use when facing an extraordinary discipline and safety issue. A threat assessment is a way to assess a student’s particular physical, emotional, and psychological well-being and help that student receive the assistance needed in order to continue being a productive member of the campus community. The primary goal of the threat assessment process at DCCC is to provide early assistance to students in distress in order to ensure well-being and safety and help prevent situations of concern, either before or after a conduct violation has occurred, from becoming more serious.

General Policies

1. The College believes that when students understand and take responsibility for their conduct and educational achievement they will more likely have a successful collegiate experience and achieve their personal goals. The College, in order to protect its educational purpose, has the right to discipline students who do not meet its standards of conduct. Disciplinary procedures, however, are not as important in developing responsible student conduct as counseling, guidance, example, and admonition. When such means fail to resolve problems of student conduct, certain procedures will be followed so that students will not have serious penalties imposed upon them unfairly.
2. Procedural fairness is basic to the proper enforcement of all College rules. A student may not have an adverse notation written on any permanent record or a disciplinary sanction imposed except admonition, reprimand, warning, or temporary suspension unless the following procedures have been followed.
   1. The student has been informed of the charges against him or her.
   2. The student has an opportunity to appear before a designated College hearing officer.
   3. The student has the opportunity to know the nature of the evidence and to present evidence on his or her behalf.
   4. The student has the opportunity to file a petition of an appeal of the action.
3. The procedures for handling violations of College regulations are designed to assure due process, fairness, and prompt and objective review by third parties, with appropriate appeals procedures. There is a general intent to maintain confidentiality, to avoid unnecessary formality, and to resolve issues at the lowest possible level. Time limits listed in these procedures are guidelines to help ensure timely response. The College will make every attempt to meet those time limits. Some time limits may be exceeded in the attempt to ensure fairness and thoroughness.
4. Students shall have an opportunity to participate in the formulation of policies or rules relating to student conduct and in the enforcement of all such rules through the Student Government Association and through membership on College committees.
5. When a student has been apprehended for the violation of a law of the community, state, or nation, the College will not request or agree to special consideration for the student because of his status as a student. The College will cooperate, however, with the law enforcement agencies and other agencies in any reasonable program for the rehabilitation of the student. Though an offense may be the subject of legal action by civil authorities, the College is nonetheless free to initiate disciplinary action that may result in additional penalties.
6. The College may apply sanctions (penalties) or take other appropriate action when student conduct directly and significantly interferes with the College’s (1) primary educational responsibility of ensuring the opportunity of all members of the College community to attain their educational objectives, (2) commitment to providing a safe learning environment, or (3) responsibility of protecting property, keeping necessary records, providing necessary services, and sponsoring non-classroom activities such as lectures, concerts, athletic events, and social functions.
7. A student who is involved in a Code of Conduct violation has the right to (1) review all information related to the case and ask questions, (2) respond to information and offer additional information related to the situation, and (3) present witnesses.
8. A student in the presence of a Code of Conduct violation and who is not actively involved has three choices: (1) leave the situation; (2) ask the student(s) to stop the behavior and/or leave the area; or (3) ask a College staff or faculty member for help. A student who does not choose any of these three options may be held responsible for the conduct violation.
9. In the event a conduct violation or student behavior concern poses a threat to the safety of individuals, college property or the continuity of college operations, a timely warning of the threat will be issued to the campus community through the College’s mass notification systems.

Code of Conduct

All students and staff, regardless of the location or delivery method of their services and classes, have the right to a safe, peaceful, and honest educational environment. Therefore, when in the judgment of College personnel a student’s conduct disrupts or threatens to disrupt the College community, appropriate disciplinary action will be taken to restore and protect the safety, peace, and integrity of the community. This policy applies to conduct on College property or part of College sponsored activities. It applies as well to off-campus conduct when in the judgment of College personnel a student’s conduct disrupts or threatens to disrupt the College community. Students are expected to conduct themselves according to generally accepted standards of scholarship and conduct. The purpose of the Student Code of Conduct is not to restrict student freedoms but to protect the rights of individuals in their academic pursuits. Therefore, students are prohibited from engaging in any conduct that materially and adversely affects the educational process including, but not limited to, the following:

1. Academic dishonesty.
2. Theft of, misuse of, or damage to College property, or theft of or damage to property of a member of the College community or a campus visitor on College premises or at College functions, on or off campus.
3. Trespass, including unauthorized entry or presence on the property of the College, including College computers, or in a College facility or any portion of it to which entry or presence is restricted.
4. Unauthorized possession, duplication, or use of keys to any College premises.
5. Violation of the Drug-Free Campus Policy.
6. Disorderly, lewd, or indecent conduct or materials on College premises, College computer systems, or at a College-sponsored or College-supervised function. Disorderly conduct includes but is not limited to: Any unauthorized use of electronic or other devices to make an audio or video record of any person while on College premises without his/her knowledge, or without his/her effective consent when such recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person in a gym, locker room, or restroom. Indecent materials are defined as publications or material that includes inappropriate language as defined by the College’s Solicitation and On-Campus Employment Recruiting policy.
7. Mental or physical abuse of any person or any other such form of behavior on College premises or at College-sponsored or College-supervised functions, including communication in any form, (e.g. standard mail, electronic and digital media, or telephone), physical abuse, verbal abuse, threats, intimidation, harassment, sexual assault, stalking, coercion and/or conduct which threatens or endangers an individual’s health, well-being, or safety.
8. Violation of the No-Harassment and Consensual Relationship Policy.
9. Excessive use of profanity; obscene and offensive language and conduct.
10. Sexual misconduct or inappropriate sexual behavior, both consensual and non-consensual, including but not limited to inappropriate displays of affection, sending graphic or sexually explicit materials through electronic and digital media, explicit behavior, sexual harassment, sexual assault, public sexual indecency, or indecent exposure on College property.
11. Intentional obstruction or disruption of teaching, administration, or disciplinary proceedings, or other College activities, including public service functions on or off campus, or of other authorized non-College activities when the conduct occurs on the College premises.
12. Occupation or seizure in any manner of College property, a College facility or any portion thereof for a use inconsistent with prescribed, customary, or authorized use.
13. Participating in or conducting an assembly, demonstration or gathering in a way that threatens or causes injury to person or property; which interferes with free access to, entering, or leaving College facilities; which is harmful, obstructive, or disruptive to the functions of the College; or remaining at the scene of such an assembly after being asked to leave by a representative of the College.
14. Possession or use of a weapon, as defined by State law, on College premises or at College-sponsored or College-supervised functions, as prohibited under N.C. Statute 14-269.2. This includes carrying a concealed weapon on campus or to a College-sponsored activity even though in possession of a valid permit. Exceptions may apply to on-duty law enforcement officers attending College classes or activities.
15. Issuing a bomb threat, setting off a fire alarm, or using or tampering with any fire safety equipment on College premises or at College-sponsored or College-supervised functions, except with reasonable belief of the need for such alarm or equipment.
16. Gambling on College premises or at College-sponsored or College-supervised functions.
17. Smoking and/or using other forms of tobacco products anywhere on College premises or in College vehicles.
18. Violation of College regulations regarding the operation and parking of motor vehicles.
19. Forgery, alteration, copyright violation, or misuse of College documents, records, computer software, computer equipment, or instruments of identification with intent to deceive or disrupt.
20. Failure to comply with instructions of College faculty and staff acting in performance of their duties, including willfully refusing or failure to leave the property of any building or other facility owned, operated, or controlled by the College when requested to do so by a College employee.
21. Failure to respond to a notice of conduct charges.
22. Acting as an accessory to a conduct violation or helping another individual commit a violation.
23. Violation of the terms of disciplinary probation, suspension, or expulsion or any College regulation during probation.
24. Fiscal irresponsibility such as failure to pay College-levied fines, failure to repay College-funded loans, or the passing of worthless checks to College personnel.
25. Violation of a local, state, or federal criminal law, which adversely affects the College community’s pursuit of its proper educational purposes.
26. Hazing, defined as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization. The express implied consent of the victim would not be a defense. Apathy or acquiescence in the presence of hazing are not neutral acts; they are violations of this rule.
27. Obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College sponsored or supervised functions.
28. Any violation of North Carolina State Penal Law, including a charge of violation of the Penal Law, whether occurring on or off-campus, may be processed as a Code of Conduct violation. Code of Conduct proceedings may be carried out prior to, simultaneously with, or following civil or criminal proceedings.

NOTE: Certain programs such as Associate Degree Nursing and Basic Law Enforcement Training also have supplementary codes of conduct to which students within those programs must adhere.

Code of Conduct Disciplinary Procedure

The Code of Conduct Disciplinary Procedure is used when students violate the disciplinary Code of Conduct, which can include in-class or out-of-class behavior. This process is facilitated by Student Affairs and includes formalized due process guidelines:

• Students are given notice of the charges against them,
• Students have a hearing before the appropriate Student Conduct Administrator to share their perception of the events,
• Witnesses are interviewed,
• Sanctions as described in the General Catalog/Student Handbook can be applied, and
• An appeal process is delineated.

Any instructor or staff member may use his/her discretion to give a sanction of admonition, warning, reprimand, or temporary suspension to any student in violation of the Student Code of Conduct and who is disrupting the educational process. Other sanctions can only be imposed in accordance with the process called for under the Disciplinary Procedures.

1. Temporary Suspension Procedures: If an instructor or staff member determines that a student is in violation of the Student Code of Conduct and is disrupting the educational process, he/she may suspend the student from a course or the College until the Conduct Officer, or designee, can investigate the student’s conduct. Temporary suspension is a substantial act carrying implications of a significant conduct violation and is thus different from dismissing a student for a day for disruptive behavior. Temporary suspension means that a student may not return to class until given permission by the College’s Conduct Officer or designee and should be reserved for situations where the student’s continued presence would be a substantial disruption to the learning environment or present an immediate danger to him/herself or others. Prior to suspension, the student(s) will be given the opportunity to explain his/her conduct to the instructor or staff member who is taking the suspension action. The College will make every effort to convene a hearing as quickly as possible.
2. The instructor or staff member invoking such suspension will file a Student Code of Conduct charge with the Conduct Officer or designee, within two working days following the temporary suspension. The Conduct Officer will resolve the matter in a timely manner using the steps outlined under Disciplinary Procedures.
3. Responsibility for Implementation: The Conduct Officer or designee, is responsible for implementing student discipline procedures.
4. Disciplinary Procedures: To provide an orderly procedure for handling student disciplinary cases, the following procedures will be followed:
   • Charges: Any faculty or staff member, or student may file charges with the Conduct Officer or designee, against any student or student organization for violations of College regulations. The individual(s) making the charge should submit a written statement, which includes:
     1. Name of the student(s) involved;
     2. The specific violation of the Code of Conduct;
     3. A description of the incident(s), including the time, place, and date of the incident(s);
     4. Names of person(s) directly involved or witnesses to the incident(s);
     5. Any action taken that related to the matter. The statement of the charge should be forwarded directly to the Conduct Officer or designee.
   • Preliminary Investigation and Decision: Within ten (10) working days after the charge is filed, the Conduct Officer, or designee will complete a preliminary investigation of the charge which will include a meeting with the student. During the meeting with the Conduct Officer the student will be confronted with the evidence against him/her and will be given the opportunity to respond.
   • In instances where the student cannot be reached to schedule an appointment with the Conduct Officer or where the student does not respond to the notice of charges or refuses to cooperate, the student forfeits the right to a hearing. The Conduct Officer will proceed with an investigation, whether or not the student is present, and if the student is found to be in violation of the Code of Conduct, appropriate sanctions will be determined. A certified letter sent to the student’s last known address will inform the student of the charges, the results of the Officer’s preliminary investigation, the Officer’s decision, and the appeals process.
   • Within ten working days after the meeting with the charged student, the Conduct Officer will notify the student of his/her decision in writing. The Officer’s decision will include a statement of the determination of whether the student violated the Student Code of Conduct.
5. If the Conduct Officer determines that the student has violated the student code, the decision will include:
   • a statement of the specific provision(s) of the student code that the student violated;
   • a statement of sanctions imposed;
   • a statement of the student’s right to appeal the decision and instructions regarding the appeals procedure.
6. If the Conduct Officer determines that the student did not violate a provision of the Student Code of Conduct, then the decision shall state that the charge has been dismissed.
   • In instances where the student poses an immediate danger to self or others, the Care Team will be involved, and the process of the Team will serve as the student’s disciplinary due process.
   • In cases of sexual assault or harassment, the College reserves the right to contact law enforcement officials if necessary to ensure safety for the victim. Further, the College commits to evaluating and implementing changes to the victim’s academic situation that may be necessary for ensuring safety. Additionally, victims will be referred to Family Services of Davidson County for assistive services.

Sanctions

Student Code of Conduct sanctions or penalties are defined below. Any of these may be applied for any student applying to the College, enrolled full-time or part-time in any curricular, high school, continuing education, or College and Career Readiness programs of the College at any campus location or online, and to identifiable groups and organizations which are a part of the College community. Subsequent violations of the Code of Conduct will be grounds for the imposition of a more severe sanction.

Repeating an offense for which a sanction has been imposed will be grounds for the imposition of a more severe sanction.

Any student, staff, faculty member or other College employee may give any student or group an admonition, warning, or reprimand at any time without due process. Temporary suspension should be reserved for instances where the student presents an immediate danger to him/herself or others.

Parents/guardians of students under the age of 18 will be notified regarding the disciplinary sanctions listed.

Disciplinary sanctions are designed to educate students, guide future decision-making and deter further inappropriate behavior. Students found in violation of the Code of Conduct will be challenged to evaluate their behavior and reflect on their actions and the effects on the campus community.

Individual Sanctions

Admonition: Friendly advice, counsel, criticism, or rebuke which may be given in oral or written form.

Warning: Oral or written notice that continuation of specified conduct may be cause for more severe disciplinary action.

Reprimand: Written criticism for violation of specified College policy or regulation. Temporary Suspension: Exclusion from class and/or other privileges or activities as set forth in the notice, until a final decision has been made concerning the alleged violation.

Temporary Suspension: Exclusion from class and/or other privileges or activities as set forth in the notice, until a final decision has been made concerning the alleged violation.

Restitution: Paying for damaging, misusing, destroying or losing property belonging to the College, College personnel, or students.

Other Sanctions: Students may be required to complete other sanctions to develop skills needed for avoiding future conduct code violations. Examples of such sanctions include but are not limited to attending workshops, researching topics pertaining to the behavior that violated the Code of Conduct, engaging in community service, writing and sending a letter of apology, or attending counseling sessions with the Mental Health and Disability Services counselor.

General Probation: General Probation has two important implications: (1) the individual is given a chance to show his/her capability and willingness to observe the Student Code of Conduct without further penalty; and (2) if he/she violates the code again, additional sanctions will be imposed.

Restrictive Probation: Restrictive Probation results in loss of good standing and notation of this is made in the individual’s record. Restrictive conditions may limit activity in the College community. Generally, the individual will not be eligible for initiation into any local or national organization and may not receive any College award or other honorary recognition. The individual may not occupy a position of leadership or responsibility with any College or student organization, publication, or activity. Any violation of Restrictive Probation may result in immediate suspension.

Suspension from Campus Activities: Exclusion from participation in designated student clubs, organizations, or activities for a specified period of time and/or loss of officer standing within a student organization.

Suspension: Exclusion from class(es), and/or all other privileges or activities of the College for a specified time. This sanction is reserved for those offenses warranting discipline more severe than probation or for repeated misconduct. Students who receive this sanction must apply for readmission before returning to campus. Suspended students are liable for all tuition and fees.

Expulsion: Permanently dismissing a student from campus. Expulsion is the most severe disciplinary sanction and shall be imposed only with the approval of the Vice President, Student Affairs. The student loses his/her student status and may not return to campus. The student may not be readmitted to the College. Expelled students are liable for all tuition and fees.

Group General Probation: This is given to a College club or other organized group for a specified period. If group violations are repeated during the term of the probation, the charter may be revoked or activities restricted.

Group Restrictive Probation: Removing College recognition during the semester in which the offense occurred or for a longer period. While under restriction the group may not seek or add members, hold or sponsor events in the College community, or engage in other activities as specified.

Group Charter Revocation: Removal of College recognition for a group, club, society, or other organization. Recharter after that time must be approved by the President or his/her designee.

Appealing Disciplinary Decisions

Students are entitled to a fair review of disciplinary decisions made by the Conduct Officer. Appeals should follow the College’s General Complaint Policy beginning with Step 2.

General Complaint Policy

Last Updated: Jul 1 2015

To file complaints regarding Davidson County Community College’s operations, policies, procedures, or to seek appeals for decisions made regarding admission to the College, financial aid, academic suspension, code of conduct or other matters, follow the resolution process below.

For grade appeals, see the Appeal of Final Course Grade policy. For harassment, see the No Harassment policy.

The College values prompt resolution of complaints/appeals. Individuals are encouraged to raise a complaint/appeal within five (5) workdays following the event or decision giving rise to the complaint on a matter. A work day is defined as any day the College is in operation as specified in the College calendar.

Process for Complaint Resolution

Step One

Typically, most complaints can be resolved informally through communication between the individual and appropriate College personnel. As a first step, the individual should meet with the College employee with whom the individual has a complaint or dispute. Should that not be appropriate or feasible, the individual should meet with the employee’s supervisor. In the meeting, the individual should identify the complaint and the specific action being sought to resolve it. In a situation where the complaint does not concern a specific employee, the individual should contact the College employee with administrative responsibility for the policy, procedure, or operation at issue. Every reasonable effort should be made to resolve the matter informally and in a timely manner. Should that not be possible or appropriate, the individual may proceed to Step Two.

Step Two

If the complaint cannot be resolved through the process described in Step One, the individual should file a written complaint/appeal with the appropriate vice president or executive director within 5 work days following the conclusion of Step 1. If the complaint/appeal directly involves a vice president or executive director, the President will designate some other member of the administration to receive and hear the Step Two complaint/appeal.

The letter shall identify:

• the name of the individual filing the complaint/appeal,
• a concise statement of the nature of the complaint/appeal,
• reasons for dissatisfaction with the decision from step one/decision from other process, and
• the specific action or resolution sought by the individual.

The following individuals from Student Affairs are available to assist individuals with writing a complaint/appeal:

• Director, Student Services, Davie Campus
• Dean, Student Success

After receiving the letter, the administrator will:

• review the complaint/appeal,
• interview the parties, as necessary,
• offer to call a hearing to gather additional information, and
• issue a resolution.

Within 10 workdays of receiving the complaint/appeal, the administrator will provide a written decision on the complaint/appeal to the individual or call a hearing. This time limitation may be extended by mutual agreement. If a hearing is called, the administrator will contact the individual to arrange a date.

Hearing

If a hearing is deemed necessary, the individual and College may each, if they choose, be accompanied at the hearing by legal counsel. The individual must notify the College in advance of his or her wish to be accompanied by legal counsel. The individual and College may present evidence in the form of documentation and/or witness testimony. The administrator reserves the right to set reasonable limitations as to the length of the hearing.

Within 10 workdays following the hearing, the administrator will provide a written decision on the complaint/appeal to the individual. This time limitation may be extended by mutual agreement. All documents considered at Level Two shall constitute the record of the complaint/appeal.

Step Three - Final Appeal

If the individual is not satisfied with the decision of the administrator at Step Two, the individual may appeal that decision to the President. The appeal shall be in writing and delivered to the President within 5 workdays of the individual’s receipt of the administrator’s written decision from Step Two. The final appeal shall include

• the written complaint/appeal described in Step Two,
• a concise explanation of the basis of the final appeal, and
• the action/resolution being sought.

The President will review the record from Step Two, interview parties as necessary, and issue a decision. The President’s review will be based upon the record of the complaint/appeal. The president, may, in his or her discretion, request the parties to give a brief written or oral summary of their contentions if deemed necessary to understanding the facts/issues in the case. The President’s decision is final and shall be made in writing to the parties within 10 workdays. This time limitation may be extended by mutual agreement.

General Provisions

Time Periods and Limitations

Reasonable efforts shall be made by all parties to expedite the complaint/appeal process. If there is no mutual written agreement to extend the time limits, and if a complaint/appeal is not taken to the next step within the specified time period of this policy, the right of the individual to further appeal is terminated.

Complaint Log

Davidson County Community College maintains a comprehensive record of all written complaints/appeals. Vice Presidents and Executive Directors are responsible for ensuring that all written complaints/appeals filed in their respective areas are documented in the College’s electronic Complaint Log. The College uses the complaint log to assess complaint/appeal patterns for indications of institutional policy, process, or quality issues. The following information regarding complaints/appeals is recorded in the Complaint Log:

• date of receipt,
• individuals involved in resolving the complaint,
• category of the complaint,
• summary of the complaint/appeal with general details and
• final resolution.

The Complaint Log is protected to ensure the maintenance of privacy and confidentiality. Informal complaints are not documented in the Complaint Log.

General Student Policies

Last Updated: Jul 1 2015

Cell Phones and Other Electronic Devices

Classrooms should be free of all unnecessary distractions from the task of learning. Therefore, as a general rule, students should silence all personal devices not being used for coursework prior to entering the classroom. Please consult individual course syllabi for specific policies related to the use of electronic devices in the classroom, as they may vary depending upon the nature of the course or the guidelines of the instructor.

Inclement Weather

In compliance with Title 23 of the North Carolina Administrative Code, Section 02C.0210, the following policy outlines the policy and procedures for closing or delaying the College schedule due to inclement weather or other events disrupting normal operations.

Closing of College

In case of inclement weather, the President or authorized representative may close one of the campuses, or begin classes at a later hour. Announcement of College or campus closings or delayed starting times will be announced on local television stations (hopefully by 6 a.m.), the College website (www.davidsonccc.edu), and College phone system (336.249.8186). In the absence of such an announcement, the College will be open as usual.

In situations involving inclement weather, natural disasters, or other events that result in the cancellation of curriculum or continuing education classes, the College will implement a plan for rescheduling, making-up or adjusting instruction.

An announcement concerning the cancellation of night classes will be made by 4 p.m. Cancellation of day classes will not mean that night classes are also canceled. A separate cancellation announcement will be made unless the early morning announcement specifically states that night classes are canceled. In the absence of a cancellation announcement, night classes will be held as scheduled.

Inclement Weather Procedures

Assumptions:

1. President’s staff and designated other staff will evaluate weather reports, road conditions and campus preparedness to make decisions regarding the closing of the College, cancellation of classes or delayed opening.
2. College faculty and staff will use their personal judgment in determining if weather conditions permit their safe travel to work.
3. The College reserves the right to designate specific faculty or staff as essential personnel whose functions are vital to key operations of the College such as physical plant services and administrative services with deadlines that must be met regardless of weather conditions. Employees will be informed of their status as essential by their supervisor or College officials as circumstances deem appropriate. Essential personnel may be assisted in getting to the campus via use of a College vehicle only.

Media Messages:
It should be noted that each television station applies unique constraints to what can be broadcast regarding inclement weather closings and delays. Often the message broadcast is different from the message the College delivered. It is recommended that employees check two different sources to confirm a consistent message, including media, College website, and phone system. In order to reduce the level of confusion, one of the following will be specified: open, closed, or delayed opening.

1. No public media announcement will be made if the College will be open and classes will be held as scheduled. Every effort will be made to include an announcement on the College website and on the telephone automated attendant about the decision to go forward with classes either day, evening, or both.
2. If the decision is made not to hold classes, the message “College Closed” (some stations may use “Classes Canceled”) will be followed by one of the following:
   • “….Employees follow Plan A” - only designated essential personnel should report. This will be used when conditions are generally poor throughout the area. Non-exempt personnel designated as essential personnel are entitled to overtime pay or compensatory time as outlined in the Faculty/Staff Handbook. Essential personnel unable to report to work are required to take annual leave or compensatory time.
   • “….Employees follow Plan B” - This will be an “Optional Employee Work Day.” College will be open to faculty and staff. This announcement will be used when conditions are judged to make travel possible for a significant number of staff, but when driving conditions will probably result in low student attendance.
     • Faculty are not required to report unless requested by supervisor.
     • Staff who are able to travel safely should report to work as soon as possible.
     • Staff who cannot make it to work should contact their supervisor and arrange to take vacation leave.
3.  Delayed Opening: “College will open at _______ (a.m./p.m.)”
   • Faculty should report before or by starting time of their next class after College opens.
   • Staff report by the announced opening time.
   • Faculty and staff contact supervisor if unable to make next class or opening time.
   • Faculty and staff deciding not to report will take vacation leave.

Procedure for Rescheduling, Making-up or Adjusting Instructional Time

Adjusting Instructional Time

1. If the census date (date class has met 10% of total class days) was reached prior to missed day(s), no adjustment in the date is necessary.
2. If the class has met at least once prior to the original census date but the census date has not been reached prior to the missed day(s), the College will apply one of two options:
   • Use original census date
   • Recalculate census dates based on revised class schedule
3. If the class has never met, the College will recalculate the census date based on the new class schedule.
4. Documentation of any adjustments to census dates will be attached to each official class attendance roster.

Making Up Missed Instructional Time

Missed instructional time will normally be made up using one or more of the following or similar methods approved by the appropriate Dean:

• Reschedule class time
• Schedule individual student or small group conferences
• Require extra assignments
• Provide handouts such as lecture notes to cover missed content

The Makeup of Lost Instructional Time form, which is located in the Forms section on the College Intranet, will be used to document the method used for making up lost instructional time. The completed form will be attached to the official class roster.

Religious Observance Policy

In compliance with 23 N.C.A.C. 02C.0213, “School Absence for Religious Observances,” Davidson County Community College authorizes two absences from classes each academic year for religious observances required by the faith of the student. For the purposes of this policy, an academic year begins on the first day of fall classes in August and ends on the last day of summer classes in July each year. Absences due to religious observance are in addition to allowed absences set forth by instructors in course syllabi.

Students requesting absence from class for religious observance must complete a Request for Religious Observance Absence form and obtain approval from the Student Records Office in the Student Success Center at least two weeks prior to the date of the absence. Students who miss class for religious observance will be granted the opportunity to make up work missed due to the absence.

Communicable Disease Policy

It is the objective of the College to promote good health and safety of employees and students and to prohibit discrimination against persons afflicted with “Communicable disease” shall be defined as an illness due to an infectious agent or its toxic products which is transmitted directly or indirectly to a person from an infected person or animal through the agency of an intermediate animal, host, or vector, or through the inanimate environment (N.C. Gen. Stat. Section 130A-2). For purposes of this policy, the following are examples of communicable diseases (list is not all-inclusive):

CLASS A

• Anthrax
• Chicken pox
• Conjunctivitis
• Hepatitis A
• H1N1
• Influenza
• Infectious Mononucleosis
• Meningitis
• Pertussis (Whooping Cough)
• SARS
• Small pox
• Tuberculosis
• Measles
• Other conditions that can be transmitted through casual contact

CLASS B

• Acquired Immune Deficiency Syndrome (“AIDS”) or AIDS-related complex
• Hepatitis B or C
• Human Immunodeficiency Virus (“HIV”)
• Other conditions that can be transmitted through exchange of bodily fluids, shared needles, sexual intimacy, or other non-casual means

Any employee with a Class A condition must promptly notify the Human Resource Services office and any student with a Class A condition must promptly notify the Vice President,

Student Affairs so that appropriate arrangements can be made for the protection of the individual as well as his/her co-workers or fellow students. The College will make every effort to accommodate employees and students with Class A communicable diseases as appropriate under the circumstances.

Employees and students with Class B conditions are not required to notify the College unless necessary for a particular assignment or assignments (e.g., a job or class that entails a risk of exchange of bodily fluids) or unless required by law. In the event of disclosure of a Class B condition to Human Resource Services or the Vice President, Student Affairs, the College will make every effort to accommodate the employee or student as appropriate under the circumstances.

For all communicable diseases, whether Class A or Class B, the infected student or employee is expected to behave responsibly and in a manner that will protect others. Employees and students with communicable diseases who are physically able to perform, and who do not pose a risk to themselves or others, may continue to work, attend classes, and perform other activities without restriction.

It is the policy of the College to comply with all state and federal laws relating to the protection of qualified persons with a disability or handicapping condition. The College will make every effort to ensure that individuals considered handicapped by a communicable disease who are employed by the College or admitted to the College as students are afforded all the rights and privileges of these laws. However, it is not discriminatory action under North Carolina law to fail to hire, transfer, promote, or discharge, nor enroll or withdraw from enrollment a handicapped person because the individual has a communicable disease in which the risk of contagion cannot be eliminated by reasonable accommodation.

Persons with communicable diseases are expected to seek expert medical advice and are encouraged to advise local health authorities. Local health authorities can offer counseling to these persons about measures which can be taken to prevent the spread of infection and about ways to protect their own health.

Any information disclosed by a student or employee about a communicable disease will be kept strictly confidential and disclosed only to those individuals with a legitimate need to know. Such information will not be used in a manner that violates any applicable laws.

Unless otherwise required by federal or state law, no person, group, agency, insurer, employer, or institution will be provided medical information without the prior specific written consent of the individual. All medical information relating to communicable diseases will be maintained in accordance with the Family Education Rights and Privacy Act of 1974 (FERPA), as amended.

Children on Campus

This policy applies to all who come to campus, including visitors, College employees, and registered students. Davidson County Community College strives to provide a comfortable learning environment for adults pursuing higher and/or continuing education; therefore, it is typically not appropriate for young children to participate in learning opportunities provided by the College such as workshops, orientation, classroom instruction, labs etc. However, the College does recognize that in certain circumstances children will accompany other students, visitors, and/or employees to the campus or a DCCC event.

For the purpose of safety and to avoid disruptive behavior, children accompanying students, visitors, or employees of DCCC must constantly be supervised by a responsible adult while on College property or while attending an off-campus class or other DCCC event. Children and any other persons not registered for a class are not allowed in laboratories or classrooms at any time, at any campus or off-campus site unless authorized by an instructor or staff member. The individual who makes the decision to bring a child to the campus or DCCC sponsored event should be aware and respectful of the needs others have for a quiet educational and work setting and should adhere to the following:

1. Children must not be left unattended in any area of the College. DCCC employees cannot assume supervisory responsibility of unattended children.
2. The College assumes no responsibility or liability for children, nor for any accidents or injuries incurred by children, in any unsupervised situation not approved by the college administration.
3. For the purposes of this policy, the terms “child” or “children” mean any youth under the age of 18 not enrolled in a college course, whether or not such youth is the offspring of the person whom he or she accompanies.
4. Employees are expected to provide for the care of their children away from the work site. In emergency situations, if it is necessary for the employee to bring a child to the workplace during working hours, the employee’s supervisor must approve.
5. Children accompanying employees, students, or visitors are not permitted in classrooms, labs, or shops while instruction is being delivered, without the expressed permission of the instructor. College syllabi will include notice of this policy.
6. Persons wishing to patronize DCCC services to the public (cosmetology, esthetics, etc.) may be refused service if accompanied by a child who will be unattended during the time the patron is receiving services. College staff will not be expected to provide supervision of such children.
7. If a child is found to be disruptive while the student/responsible adult is attending a class, workshop, orientation, or other DCCC event, the student/responsible adult may be asked to step out of the event with the child.
8. If a child is found or identified as “unattended”, Campus Security should be notified. A Campus Security officer will locate the parent (or the adult responsible for the child), and inform him/her of the College’s rule regarding unattended children. The parent/responsible adult will be asked to assume direct supervision of the child(ren) at that time.

A violation of this policy may result in appropriate disciplinary action.

Animals on Campus

It is important for all members of the campus community to feel safe and secure on campus. Therefore, animals and pets are not permitted on property owned or leased by Davidson County Community College, on campus grounds, in facilities, or in vehicles on the property of the campus. Animals that are part of instructional activities in any class and service animals are the only exceptions to this policy.

Students in violation of this policy will be in violation of the student Code of Conduct. In the case of faculty or staff, violations shall be reported to the appropriate supervisor to initiate corrective action.

Service Animals - Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to  provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.

Solicitation and On-Campus Employment Recruiting Policy

Solicitations are defined as attempts to address all or portions of the College community to express social, political, religious, or other views; to disseminate written materials; to request, accept, or collect donations or contributions for a particular cause; or to gather information (other than information gathered for College use) through focus groups, surveys, or other means. Access to the campus will not be denied due to a speaker’s beliefs, point of view, or the content of the speech. Employers wishing to recruit DCCC students for employment are also frequent visitors to campus, and processes are in place to guide those visits.

Below are the rules that govern solicitations and on-campus employment recruiting:

Elected Officials

Current elected officials at the local, state, and federal levels may hold town hall meetings and other generally accepted public forums for the purpose of communicating with and serving constituents. These events are subject to regular campus operating hours and room availability and must be  scheduled accordingly through the scheduling coordinator for the desired location.

Political Candidates

The following schedule and designated locations have been established by the College for solicitation events by political candidates:

Political candidates wishing to address the campus community in a public forum on any property owned, leased, or operated by the College must contact the External Affairs office (extaffairs@davidsonccc.edu) to request a visit. Visits will be scheduled no less than seven business days from the date of the initial contact. Candidates must complete and return the request form to the External Affairs office seven business days prior to the desired visit date. Candidates may not arrange a visit more than two weeks in advance. The External Affairs office will respond to the request in writing within five business days of receiving it. Once a solicitation event is approved, the candidate must read, sign, and submit the solicitation agreement form to the External Affairs office prior to the visit.

See the final section of this policy, Additional Information for Political Candidates and Groups External and Internal to Campus, for complete rules about visits to campus.

Other Individuals/Groups External to Davidson County Community College

The following schedule and designated locations have been established by the College for solicitation events by those external to the College:

Individuals or groups external to the College wishing to address the campus community in a public forum on any property owned, leased, or operated by the College to provide goods or services, collect donations and contributions, gather information, or otherwise solicit as defined by this policy must complete a request form and submit it the External Affairs office (extaffairs@davidsonccc.edu) to request a visit. Visits will be scheduled no less than seven business days from the date of the initial contact. A responsible group representative must complete and return the request form to the External Affairs office seven business days prior to the desired visit date. Groups may not arrange a visit more than two weeks in advance. The External Affairs office will respond to the request in writing within five business days of receiving it. Once a solicitation event is approved, a responsible group representative must read, sign, and submit the solicitation agreement form to the External Affairs office prior to the visit.

See the final section of this policy, Additional Information for Political Candidates and Groups External and Internal to Campus, for complete rules about visits to campus.

Other Individuals/Groups Internal to Davidson County Community College

The following schedule and designated locations have been established by the College for solicitation events by those internal to the College:

Individuals or groups internal to the College wishing to address the campus community on any property owned, leased, or operated by the College to provide goods or services, collect donations and contributions, gather information, or otherwise solicit as defined by this policy must complete a request form and submit it to the appropriate office at the College: the Student Affairs office will accept student request forms and the Human Resources office will accept request forms from faculty/staff. The offices will respond to the request in writing within five business days of receiving it. Once a solicitation event is approved, the candidate must read, sign, and submit a solicitation agreement form to the designated office prior to the visit.

See the final section of this policy, Additional Information for Political Candidates and Groups External and Internal to Campus, for complete rules about visits to campus.

On-Campus Employment Recruiting

Employers wishing to recruit DCCC students for employment must contact Career Services staff at 336-249-8186 ext. 6245 or cs@davidsonccc.edu to arrange a visit. Visits will be scheduled no less than seven business days from the date of the initial contact. So that a quality experience can be arranged, employers must read, sign, and return a recruiting agreement form to the Career Services office seven business days prior to the scheduled visit. The College reserves the right to decline recruitment requests at its discretion. Operating guidelines for recruitment visits are listed below:

Recruiters will:

• Check in at the reception desk in the B. E. Mendenhall, Jr. Building lobby upon arrival.
• Wear a campus visitor badge during the entire visit.
• Recruit only during time periods scheduled.
• Remain located in the scheduled designated area.

Recruiters may:

• Provide company literature (general information, annual reports, facility pictures, etc.).
• Use appropriate displays (including pictures, self-provided multimedia equipment, or product samples, etc.).
• Set up on-campus interview times, if needed, by contacting Career Services at ext. 6245.

Recruiters may not:

• Schedule on-campus recruitment dates for pyramid-type organizations and/or organizations that charge a fee (certification or licensing fee, equipment purchase, initial investment in the company, etc.).
• Distribute material on campus in locations other than those designated by the College.
• Give free gifts to students. (Company logo items such as pencils, pens, key chains, etc., are permissible.)
• Solicit donations or sell merchandise.
• Leave designated area to recruit in other areas of the campus.
• Harass students (using any means of coercion to stop students who do not volunteer to talk with recruiter).

Additional Information for Political Candidates and Groups External and Internal to Campus

Due to space limitations and close proximity to other businesses, activity is not permitted at the Thomasville Education Center, the Uptown Lexington Center, or the Davie Education Center.

Designated space will be reserved on a first-come, first-served basis as long as the visit does not conflict with a previously scheduled campus event and the area is not temporarily deemed inaccessible or unsafe due to weather conditions or construction.

While posters, flyers, signs, and banners will not be screened for viewpoint, the College shall designate locations for distribution or display of such posters, flyers, signs, and banners. The College shall further prohibit the distribution or display of any publication or material that (a) is vulgar, indecent, or obscene; (b) contains libelous statements, personal attacks or abusive language such as language defaming a person’s character, race, religion, ethnic origin, gender, family status, or disability; (c) causes or clearly threatens to cause a material and substantial disruption of a school activity; (d) encourages the commission of unlawful acts or the violation of lawful school regulations; or (e) contains information that is inaccurate, misleading or false. “Obscene” describes any speech or work that the average person, applying contemporary community standards (as opposed to “national standards”), would find, taken as a whole, appeal to prurient interest; or that depicts or describes, in a patently offensive way, sexual conduct specifically defined by applicable law; and that, taken as a whole, lacks serious literary, artistic, political or scientific value. “Libelous Statement” is defined as statements which are false and unprivileged statements about a specific person that injure that person’s reputation in the community. Any failure to comply with the terms and conditions of this policy shall result in immediate removal of the poster, flyer, sign, and/or banner. The allowance or removal of the display of material under this policy does not imply approval or disapproval of the material’s contents by the Davidson County Community College, its Administrators, the Davidson County Community College Board of Trustees or the Davidson County Community College Foundation.

Those who are approved to conduct an event on any property owned, leased, or operated by the College must comply with the guidelines listed below:

Groups or individuals will:

• Complete a solicitation agreement form and submit it to the appropriate office prior to the scheduled visit.
• Check in at the reception desk in the B. E. Mendenhall, Jr. Building lobby upon arrival.
• Wear a campus visitor badge during the entire visit. Students, faculty, and staff must wear their campus ID badge.
• Speak only during time periods scheduled.
• Remain located in the scheduled designated area.

Groups or individuals may:

• Distribute written materials by hand at the designated time and place of the solicitation event as approved by the appropriate office through the solicitation agreement form. Distribution of written materials will not be denied solely on the basis of content or viewpoints expressed therein. Groups distributing written materials will be billed by the College for cleanup costs associated with the distribution.
• Solicit, accept, or collect donations or contributions for not-for-profit activities only at the designated time and place of the solicitation event as approved by the appropriate office through the solicitation agreement form.
• Display written or other visual materials on designated community bulletin boards only. Materials may be posted on the day of the solicitation activity and remain posted up to one day following the event.

Groups or individuals may not:

• Use sound amplification or generate noise to the level that it disrupts the learning environment or normal College operations.
• Communicate racial epithets, sexual comments, etc. or other language that may evoke violence.
• Advocate illegal conduct that directs, incites, or produces imminent lawless action.
• Touch, strike, or impede the progress of pedestrians, except for incidental or accidental contact, or contact initiated by a pedestrian.
• Photograph or audio or video record any faculty, staff, or student without first obtaining written permission from the person.
• Engage in disruptive or disorderly conduct that is reasonably likely to cause a disruption in the learning environment or normal College operations.
• Damage, destroy, or steal College or private property.
• Possess or use firearms, explosives, or other weapons as defined by the College’s weapon’s policy.
• Possess, be under the influence of, or sell illegal drugs.
• Obstruct free flowing pedestrian or vehicular traffic.
• Distribute written material on campus through the College’s intercampus mail system.
• Display written or other visual materials on any surface other than designated community bulletin boards.
• Leave the designated area to solicit in other areas of the campus.
• Harass students, faculty, and staff (using any means of coercion to stop individuals who do not volunteer to engage in the solicitation).
• Canvass, sell, offer for sale, or promote the sale or advancement of goods or services. (Applies to external groups only; DCCC students, faculty, and staff must obtain approval.)

Alcohol and Drug-Free Campus Policy and Assistance

Davidson County Community College is committed to a drug-free environment. The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, paraphernalia, or alcohol are prohibited on College premises and at any College-sponsored activities. Lawful consumption and possession of alcohol is also prohibited with the exception of catered use at special College or Foundation events as per DCCC Conference Center Policy.

If any student is found in violation of the College policy or convicted of violating any criminal drug or alcoholic beverage control statute while on College premises or at any College-sponsored activity, he or she will be subject to disciplinary action up to and including expulsion. Additionally any student found in violation of this policy may be subject to punishment to the full extent of the law under applicable local, state and federal law. It is further noted that the use of illegal substances poses a serious health risk including but not limited to severe reactions and death. Records of student drug and alcohol violations are maintained in the Office of Campus Safety and Community Standards; records of employee drug and alcohol violations are maintained in the Human Resource Services Office.

Students needing assistance for any reason related to the use of drugs, including alcohol, should contact a member of the DCCC Student Affairs staff, who will act as a referral source to an appropriate human services agency.

Twice per academic year, the College conducts drug and alcohol abuse programming open to all members of the campus community. Typical programming includes speakers (from law enforcement, health or counseling agencies) or demonstrations of the effects of drug and alcohol use.

Emergency Messages

College staff members do not have instant access to classrooms, instructors, or students. Students are encouraged to inform family and friends of alternate ways to be contacted while on campus. If other methods of contact are not available or not successful, College staff will only attempt to deliver emergency medical messages to students and are not allowed to give information regarding a student’s schedule, presence on campus, or delivery status of the message. Callers should dial 336.249.8186 for the Davidson Campus and 336.751.2885 for the Davie Campus. Campus visitors must go to the reception desk in the B.E. Mendenhall, Jr., Building on the Davidson Campus and to the reception area in the Laboratory Building on the Davie Campus for assistance.

Family Educational Rights and Privacy Act

The College is in full compliance with the provisions of the Family Educational Rights and Privacy Act of 1974, as amended. This Act protects the privacy of education records, establishes the right of students to inspect, review, and challenge their education records, provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings, and provides for complaint procedures. Copies of the policy established by the College in compliance with the Act are available in the Student Records Office. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Student Records Office. In complying with the provisions of the Act, the College has designated the following categories of information about students as directory information: the student’s name, address, telephone listing, date and place of birth, major field of study, current enrollment status, participation in officially recognized activities, dates of attendance, degrees and awards received, the most recent educational institution attended by the student, photos and videos. Currently enrolled students may prevent disclosure of any of the above categories of directory information under the Family Educational Rights and Privacy Act. To prevent disclosure of the information designated as directory information, the student must submit a written request to the Student Records Office.

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:

• The right to inspect and review the student’s education records within 45 days after the day the Davidson County Community College (“School”) receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
• The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

• If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to provide written consent before the university discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

The school discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Davidson County Community College in an administrative, supervisory, academic, research, or support staff position (including law en‐forcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the Davidson County Community College who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the Davidson County Community College.

Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Davidson County Community College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student:

• To other school officials, including teachers, within the Davidson County Community College whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
• To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
• To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
• To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
• To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
• Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
• To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
• To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
• To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))

No Harassment Policy (Pending Approval of the DCCC Board of Trustees)

Davidson County Community College is committed to maintaining a learning and working environment that is free from discrimination and in which students and employees at all levels can devote their full attention and best efforts to their studies and their jobs. Harassment of any kind has no place in the College environment. The College does not authorize and will not tolerate any form of harassment based on the following factors: race, sex, national origin, disability, religion, or any other characteristic that is protected by law. This policy applies to all students, to faculty and staff, and even to non-employees such as visitors, vendors, etc., who harass College students or employees (including volunteers), or campus visitors. Examples of “harassment” covered by this policy include offensive language, jokes, or other physical, verbal, written, or pictorial conduct relating to the student’s or employee’s sex, race, religion, national origin, age, disability, or other factor protected by law that would make a reasonable person experiencing such behavior feel uncomfortable or would interfere with the person’s studies or work performance. The examples are just that - examples. It is impossible to list every type of behavior that can be considered harassment in violation of this policy. In general, any conduct based on these traits that could interfere with an individual’s studies or work performance or could create an offensive environment will be considered harassment in violation of this policy. This is the case even if the offending person did not mean to be offensive. It is essential that members of the College community be sensitive to the feelings of others.

Sexual Harassment

Sexual harassment (whether opposite-sex or same-sex) is strictly prohibited. Examples of the types of behavior that are considered sexual harassment in violation of this policy include:

• Sexually offensive jokes or comments.
• Physical assaults or other touching that is sexual in nature.
• Promising favorable treatment or threatening unfavorable treatment based on the student’s or employee’s response to sexual demands.
• Displays of sexually oriented reading materials or pictures, including electronic material.
• Punishing a student or employee for complaining of sexual harassment.

Harassment Based on Race, Sex, Gender Identity, National Origin, Age, Disability, or Religion

Harassment based on these other traits deserves special mention and is also strictly prohibited. Examples of the types of behavior that will be considered based on these characteristics include:

• Jokes or negative comments about these characteristics.
• Displays of reading materials or pictures containing negative material about these characteristics including electronic materials.
• Vandalism or “pranks” based on these characteristics.
• Name-calling based on these characteristics.
• Punishing a student or an employee for complaining of these types of harassment.

Consensual Relationship Policy

Consensual relationships are not absolutely prohibited by the no-harassment policy; however, because of the potential for misuses or the perception of misuse of authority, certain consensual relationships are prohibited. Anyone who violates this policy will be subject to discipline up to and including immediate termination of employment. All faculty and staff members are prohibited from having an intimate amorous relationship with any student who is under the academic supervision of that faculty or staff member. Both the fact and the appearance of such a relationship must be avoided. Academic supervision includes supervising, tutoring, providing guidance to or working with a student in any capacity, either directly or indirectly in the classroom, outside the classroom, or as a work-study student. Academic supervision also includes counseling, advising a student or student group, in a formal or informal capacity, and participating in award, grant, or scholarship decisions. An intimate amorous relationship includes a romantic and/or sexual relationship between members of the same sex or members of the opposite sex. A relationship that is not consensual is governed by the College’s no-harassment policy. Under no circumstances may a faculty or staff member have an intimate amorous relationship with any student who is a minor. This prohibition applies whether or not the relationship is consensual and whether or not the student is under the academic supervision of the faculty or staff member. A minor is anyone under the age of eighteen. A faculty or staff member who is aware that he or she is violating this policy or who is aware that he or she may appear to be violating this policy is encouraged to consult immediately with the appropriate supervisor to discuss a means of resolution.

The Campus Sexual Violence Elimination (SaVE) Act Policy

This Act creates the following criteria by which DCCC will respond to acts of dating violence, domestic violence, sexual assault and stalking:

1. Transparency:
   
   SaVE requires that incidents of domestic violence, dating violence, sexual assault, and stalking be disclosed in annual campus crime statistic reports. Additionally, students or employees reporting victimization will be assisted in the following ways:
   • Be assisted by campus authorities if reporting a crime to law enforcement
   • Changing academic, living, transportation, or working situations to avoid a hostile environment
   • Obtaining or enforcing a no contact directive or restraining order
   • Receiving contact information about existing counseling, health, mental health, victim advocacy, legal assistance, and other services available both on-campus and in the community
2. Accountability:
   
   SaVE clarifies minimum standards for institutional disciplinary procedures covering domestic violence, dating violence, sexual assault, and stalking to ensure that:

Any student or employee who is a victim of domestic violence, dating violence, sexual assault or stalking may report these actions to the appropriate representative of DCCC or law enforcement. DCCC is committed to promptly and fully investigating any allegations of misconduct and will proceed to investigate all claims as follows:

Establishing Time Frames for the Review Process

The College will conduct a timely review of all complaints of domestic violence, dating violence, and/or stalking. Absent extenuating circumstances:

• Review and resolution is expected to take place within sixty (60) calendar days from receipt of the complaint.
• The preliminary review of all complaints, including any necessary interviews to be conducted and any necessary interim measures to be put in place, will usually be completed within 10 days of receipt of the complaint.
• The subsequent, comprehensive review and investigation of the complaint, including interviews with all involved parties and gathering of evidence, is usually completed within 20 days of receipt of the complaint.
• Results of the complaint, via either a formal hearing or waiver of hearing are typically issued within 60 days of receipt of the complaint.
• An appeal of the results must be submitted within 7 days of receipt of the written result.
• Absent extenuating circumstances, decisions on appeals are typically issued within 30 days of submission of the appeal.

Parties’ Rights to Advisors

The respondent and complainant may be assisted during disciplinary hearings and related meetings, by an advisor of their choice. The respondent and complainant may present witnesses and may produce other evidence for consideration by the hearing officer. The respondent and complainant are responsible for presenting evidence on their own behalf. Advisors may speak privately to their advisee, respondent or complainant, during the proceeding. Either party may request a brief recess to consult with their advisor which will be granted at the discretion of the hearing officer. Advisors for the respondent and complainant may not present evidence or question witnesses.

Notification of Findings

Within five (5) class days after the adjournment of the hearing, the hearing officer shall submit written findings of fact, conclusions regarding the charge(s), and imposition of a sanction, if any, to the respondent and any College official who is determined by the Director of Campus Safety and Community Standards to have a legitimate interest in the result. In the case of sexual misconduct and violations involving dating violence, domestic violence, sexual assault, or stalking, both the complainant and respondent shall also receive simultaneous notice of the results and sanctions imposed (and the rationale for the result and sanctions), as well as notice of the appellate procedures available.

Sanctions

DCCC considers dating violence, domestic violence, sexual assault, and stalking as extremely serious violations and subject to punishment up to SUSPENSION and/or EXPULSION from DCCC. This is separate and distinct from any criminal charges that may be brought from such actions.

Evidence

Evidence to be presented by complainant(s) and respondent(s) during any hearing on the charges must be shared with the opposing party at least two (2) business days in advance of the scheduled hearing. The College Official presiding at and/or hearing the case may exclude evidence that has not be shared or adjourn the hearing to afford all parties the opportunity to review evidence to be presented during the hearing. The DCCC Official presiding at and/or hearing the case will make the final decision relating to the admissibility of all evidence.

Burden of Proof

The burden of proof in all cases is “the preponderance of the evidence” - whether it is “more likely than not” that the sex discrimination, dating violence, domestic violence, sexual assault, or stalking occurred. If the evidence presented meets this standard, then the respondent must be found responsible. This standard does not necessarily apply to any corresponding criminal or civil proceedings based of the actions in question.

Extensions

All deadlines and time requirements in the Code may be extended for good cause as determined by the DCCC Official presiding over the case. Both the respondent and the complainant will be notified in writing of the delay, the reason for delay, and provided the date of the new deadline or event. Extensions requested by one party will not be longer than 5 business/school days.

3. Education:
   
   As part of DCCC’s SaVE compliance DCCC is committed to providing programming for students and employees addressing the issues of domestic violence, dating violence, sexual assault and stalking. DCCC has implemented education programs to address these topics; such programs are outlined and defined below:

Primary Prevention Programs

DCCC expressly prohibits the offenses of domestic violence, dating violence, sexual assault and stalking. DCCC is committed to provide programming, initiatives and strategies informed by research or assessed for value, effectiveness, or outcome that are intended to stop dating violence, domestic violence, sexual assault, and stalking before they occur through the promotion of positive and healthy behaviors that foster healthy, mutually respectful relationships and sexuality, encourage safe bystander intervention, and seek to change behavior and social norms in healthy and safe directions.

Ongoing Prevention and Awareness Programs

Programming, initiatives and strategies that are sustained over time and focus on increasing understanding of topics relevant to and skills for addressing dating violence, domestic violence, sexual assault, and staking using a range of strategies with audiences throughout the institution.

Awareness Programs

Community wide or audience specific programming, initiatives, and strategies that increase audience knowledge and share information and resources to prevent violence, promote safety and reduce perpetration.

Bystander Intervention Programs

Programs and training that offer safe and positive options that may be carried out by an individual or individuals to prevent harm or intervene when there is a risk of dating violence, domestic violence, sexual assault or stalking. They include recognizing situations of potential harm, understanding institutional structures and cultural conditions that facilitate violence, overcoming barriers to intervening, identifying safe and effective intervention options, and taking action to intervene.

Risk Reduction

Options designed to decrease perpetration and bystander inaction, and to increase empowerment for victims in order to promote safety and to help individuals and communities address conditions that facilitate violence

4. Collaboration:
   
   SaVE establishes collaboration between the U.S. Departments of Justice, Education, and Health and Human Services to collect and disseminate best practices for preventing, responding to and reporting acts of domestic violence, dating violence, sexual assault, and stalking. DCCC is committed to compliance with SaVE provisions and undertakes numerous training opportunities for faculty, staff and students to best be prepared to prevent and respond to acts of domestic violence, dating violence, sexual assault and stalking. DCCC makes a continued effort to maintain required disclosure of all acts of domestic violence, dating violence, sexual assault and stalking.

Reporting Procedures:

The College cannot resolve matters that it does not know about. Every student and employee has a duty to immediately report harassment, sexual crimes ( dating violence, domestic violence, stalking, sexual assault) or violations of the consensual relationship policy so that the College can try to resolve the situation. Harassment or violations of the consensual relationship policy should be reported when:

• An individual feels that he/she has been harassed, is a victim of a sexual crime or subject to a violation of the consensual relationship policy
• An individual has knowledge of someone else being harassed, is a victim of a sexual crime or being subjected to a violation of the consensual relationship policy.

This is true in cases whether the alleged is a student, faculty, staff, or even a non-employee, such as a customer or vendor with whom the College does business.

To report harassment, sexual crimes or violations of the consensual relationship policy: Students must contact the Vice President, Student Affairs, at 336.249.8186, extension 6328; room 210, J. Bryan Brooks Student Center. Employees must contact Human Resources at 336.249.8186, extension 4662; room 223 J. Bryan Brooks Student Center. These individuals have been trained to respond appropriately to such reports. Once a report has been received, the College will:

• Conduct a prompt and thorough investigation (for sexual crimes the process of investigation of described in full detail under the SaVE Act Policy)
• Contact law enforcement officials if necessary to ensure the safety of the complaining student or employee
• Make appropriate referrals to Family Services of Davidson County for victim assistance services
• Evaluate and/or implement changes to the victim’s academic or work environment to ensure safety
• Discuss the results with the complaining student or employee and, where appropriate, the action to be taken
• Keep the investigation and results as confidential as possible
• If the complaint is verified, take appropriate corrective action, up through and including dismissal from the College or termination of employment.

No student or employee will be punished for bringing information to the College’s attention or for cooperating in an investigation; however, a person who self-reports a violation of the College policy is still subject to investigation and appropriate actions.

DCCC will protect the confidentiality of victims, including redacting names of victims, as permitted by law on publicly available recordkeeping.

College Commitment to Effective Policy

Finally, any person who feels that the College has not met its obligations under this policy or is not satisfied with the way in which the report of harassment was handled should contact the President, or her/his designee. Effective No-Harassment and Consensual

Relationship policies depend on everyone working together to address these very important subjects.

Campus Access, Parking, and Security (CAPS)

A Campus Access, Parking, and Security fee is charged to curriculum students in fall, spring, and summer semesters. Revenues collected from this fee will be used to pay for acquiring, constructing, and maintaining the College’s parking facilities, parking enforcement, and security of college property.

Violations of Campus parking regulations may result in vehicles being towed at the owner’s expense. Additionally, students who violate parking regulations multiple times may be subject to disciplinary action as outlined in the Student Rights and Responsibilities Policy.

Campus Parking Permits should be displayed in the lower right corner of the front windshield, or for motorcycles the rear fender. North Carolina General Statute 115D-19 authorizes and empowers the Trustees of the College to establish rules and regulations for the operation of motor vehicles on the College campus.

1. All vehicles parked on campus by students and College employees must be registered with the College and should be parked in the appropriate lined areas as designated.
2. Parking permits are available during registration and at other times from the Business Office. Permits are nontransferable.
3. Vehicles must be parked in approved parking spaces.
4. Handicapped parking is available for vehicles displaying a State issued hang card or Handicapped License Tag. Illegally parked vehicles will be towed at the owner’s expense.
5. Motorcycles should be parked in designated motorcycle parking areas.
6. Loading and unloading will be permitted in “Loading Zones.”
7. Vehicles must be operated in a safe manner. Campus wide speed limit is 15 mph.
8. Vehicles parked in marked fire lanes or other designated “No Parking” areas may be towed.

Physically Disabled Parking

Students needing a special parking space should see Campus Security in the J. Bryan Brooks Student Center for information and assistance. Spaces may be assigned on a temporary or permanent basis. Proof of need will be required.

Tobacco-Free and Smoke-Free Campus Policy

Davidson County Community College recognizes that the use of tobacco products and smoking on campus grounds is detrimental to the health and safety of students, faculty, staff, vendors, and visitors and is committed to providing the campus community with a safe and healthful environment. [1] Under G.S. 14-313, electronic cigarettes and other electronic smoking devices are defined as tobacco products. Thus, in addition to remaining a 100% tobacco-free campus, the College will become a 100% smoke-free campus effective May 1, 2014.

For the purposes of this policy, tobacco products are defined as any type of tobacco product that contains, or that is made or derived from tobacco and is intended for human consumption, including, but not limited to, cigarettes, electronic cigarettes, electronic cigars, electronic cigarillos, electronic pipes, vapor products, cigars, cigarillos, pipes, bidis, hookahs, smokeless or spit tobacco, or snuff.

1. Use of tobacco products and electronic smoking devices as set forth above is prohibited by students, staff, faculty, vendors, and visitors
   • in all campus buildings, facilities, or property owned or leased by Davidson County Community College,
   • on campus grounds, facilities, or vehicles on the property of the campus, and
   • at lectures, conferences, meetings, social, and cultural events held on campus property or campus grounds.
2. The sale or free distribution of tobacco products, including merchandise and electronic smoking devices, on campus is prohibited.
3. Davidson County Community College provides free, accessible tobacco and smoking cessation resources on campus, including counseling or assistance for those who request help in quitting use of tobacco products.
4. Implementation and Compliance
   • Davidson County Community College insures that appropriate signage and other physical indicators of the policy are provided.
   • Students, faculty, staff, vendors, and visitors who violate the policy shall be issued a verbal reminder of the policy. Repeat offenses will be handled as indicated below:
     • Students who repeatedly violate the policy will be issued a conduct violation through the college’s Code of Conduct as outlined in the Student Handbook and Calendar.
     • Staff and faculty who repeatedly violate the policy shall be referred to their supervisor. Repeated violations by staff or faculty may result in further disciplinary action.
     • Visitors who repeatedly violate the policy shall be asked to leave campus.
     • Repeat violations by vendors will be considered breach of contract.

[1] The College further recognizes that it has the legal authority to prohibit tobacco use pursuant to North Carolina G.S. 143-599.

Visitors

Visitors, including sales persons, vendors, and recruiters must check in at the reception desk in the B. E. Mendenhall, Jr. Building lobby on the Davidson Campus, or the reception desk in the Laboratory Building on the Davie Campus upon arrival. Visitors will sign in and receive a visitor badge, which must be worn at all times during the visit.

Visitors who need assistance in locating a student must also check in at the reception desk upon arrival. Classes can only be interrupted by the Campus Resource Officer or a Security team member and only for the purpose of delivering medical emergency messages. In accordance with the Family Educational Rights and Privacy Act (FERPA), College employees are not at liberty to share student schedule information with anyone, except by court subpoena.

Visitors are not allowed in classroom, shop, or lab areas without prior permission of a College official. Visitors who violate this policy or cause disruption may be removed from campus.

Weapons Policy

Possession or use of a weapon, as defined by State law, on College premises or at College-sponsored or College-supervised functions, is prohibited under North Carolina G.S.14-269.2 This includes carrying: any gun, rifle, pistol, any BB gun, stun gun, air rifle, air pistol, or other firearm, dynamite cartridge, bomb, grenade, mine, tear gas or powerful explosive, bowie knife, dirk, dagger, slingshot, leaded cane, switchblade knife, blackjack,metallic knuckles, razors and razor blades (except solely for personal shaving), firework, or any sharp-pointed or edged instrument except instructional  supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance, on educational property. Exceptions may apply to:

Exceptions may apply to:

• authorized College security personnel,
• on-duty law enforcement officers attending College classes or activities, and to
• law enforcement faculty possessing weapons for instructional purposes.

This prohibition does not apply to an individual who has

• a concealed handgun permit issued in accordance with Article 54B of this Chapter,
• has a concealed handgun permit considered valid under G.S. 14-415.24, or
• is exempt from obtaining a permit pursuant to G.S. 14-415.25,

provided the weapon is

• a handgun, AND
• the handgun remains in a closed compartment or container within the individual with a permit’s locked vehicle or a locked container securely affixed to the individual with the permit’s locked vehicle, AND
• the vehicle is only unlocked when the individual with the permit is entering or exiting the vehicle, AND
• the handgun remains in the closed compartment at all times.

Any violation of the above standards is a violation of state law and the Davidson County Community College Student Code of Conduct and employee policies.

Information Technology Services Policy

Last Updated: Jul 1 2015

The purpose of Information Technology Services (ITS) is to provide leadership, communication, and support for the effective and efficient use of information systems for learning, resource management, decision-making, and innovation.

Acceptable Use of IT Resources

The College endeavors to respond to changing needs in providing and maintaining IT resources to support its teaching, learning, and support functions. College IT resources are for use by students, faculty, staff, and other community users. Academic use takes priority over personal use across all user categories.

Responsible, ethical behavior is expected of persons using IT resources. To assist College personnel in making decisions regarding the use of IT resources, the following guidelines have been adopted. Different divisions may have additional guidelines concerning practices, procedures, and scheduling of IT resources.

Minimum Security Rules & Requirements

• Users will use only DCCC authorized hardware and software while on the DCCC network to include wireless technology (personal computers on the wireless network are authorized).
• Users will not introduce or download executable code (such as, but not limited to, .exe, .com, .vbs, or .bat files) into the DCCC network without authorization, nor write malicious code.
• Users will not utilize DCCC provided IT resources for personal financial gain or illegal activities.
• Other than designated curriculum computer networking labs, authorized DCCC personnel will perform maintenance only. Physical relocation or changes to DCCC hardware (i.e. workstations), software, network configurations, or telephone systems are unauthorized without DCCC ITs approval.
• Users will address any questions regarding policy, responsibilities, and duties to a faculty or staff member or the DCCC Informational Technology Services Help Desk.
• Phishing and Social Engineering are prohibited. These are techniques (sometimes malicious) used to fraudulently acquire sensitive information, such as passwords, pins, personal information (identity theft), College operations, credit card/financial details (online banking), etc. by masquerading as a trustworthy entity in electronic communications which is predominately performed through Internet email attachments, bogus Web links, and telephone systems.
• Users will not create, store, or transmit defamatory material within the College network. Users will not vandalize, damage, or disable intellectual property of an individual or the DCCC organization.

Internet Resources

Users are advised that the information available via the Internet is broad in content and uncensored. Availability of such information at DCCC does not imply that the College approves of, condones, endorses, or accepts responsibility for any content not under its control.

Review of Computer Usage

DCCC reserves the right to examine and monitor computer usage, computer files, accounting information, and backups, and to take action to ensure appropriate use, integrity, and operation of its computing systems. Limits may be placed on the duration and purpose of computer usage, particularly during hours of peak usage.

Software - Unauthorized Copying or Use

The College licenses the use of software from a variety of vendors. The College does not own that software or its related documentation and unless authorized by the software developer, does not have the right to reproduce it. Unauthorized duplication or use of software violates the U.S. Copyright  Law and exposes the individuals involved and the College to possible civil and criminal liability

NOTE: Individuals found to be in violation of this policy will be subject to disciplinary action in accordance with the College’s Code of Conduct Policy and Procedures.

Academics

Last Updated: Jul 1 2015

Davidson County Community College is committed to helping students reach their full academic potential and to preparing them for success in their careers and further academic pursuits. The College has adopted academic policies that are intended to help students achieve their educational goals. Each student is expected to make satisfactory progress toward reaching those goals.

Learning Competencies

Learning competencies are embedded in each associate degree program at the College. Each competency is equally important for the success of our graduates as they pursue careers and further study.

1. Communicate effectively.
2. Think critically.
3. Demonstrate information literacy.
4. Demonstrate interdependence.

Rights and Responsibilities

Students, instructors, administrators, and advisors have certain rights and responsibilities in order to ensure that the DCCC grading system is used to improve academic performance.

The student has the following rights:

1. to know the basis for his/her evaluation in each course;
2. to appeal a grade;
3. to have all policies and procedures, which he/she does not understand, explained simply and completely;
4. to be able with reasonable effort to make arrangements for appointments with instructors, administrators, and other staff members;
5. to be informed of his/her academic progress; and
6. to be given appropriate accommodations for documented disability.

The student has the following responsibilities:

1. to make a reasonable effort to meet all objectives and goals for each course taken;
2. to meet with his/her instructor(s) and advisor, particularly at the first indication of academic difficulty;
3. to set realistic educational goals with the help of an instructor and advisor;
4. to make arrangements with his/her instructor to complete necessary work and to remove an incomplete (“I”) grade within the time allowed but before the end of the subsequent semester;
5. to know and follow the procedures of the College when dropping a course and/or withdrawing from the College;
6. to meet periodically with his/her advisor to review his/her progress toward graduation;
7. to understand and follow all academic policies and procedures of the College as presented in the College catalog and to ask for help when he/she does not understand; and
8. to make his/her disability known and to provide valid documentation of the disability.

The instructor has the following rights:

1. to define performance requirements for specific grades;
2. to determine the best methods of developing information, knowledge, and skills for courses; and
3. to expect reasonable effort on the student’s part to attain the goals and objectives of the course.

The instructor has the following responsibilities:

1. to evaluate grading procedures periodically;
2. to inform students at the beginning of the course of the objectives of the course and the grading system to be used;
3. to investigate new and different ways to enhance and develop skills and to evaluate students;
4. to provide students with periodic feedback and opportunities for individualized assistance;
5. to maintain an atmosphere that facilitates learning; and
6. to maintain a relationship and rapport with students that facilitates learning.

Advisors and administrators have the following rights:

1. to have access to student records;
2. to receive a response regarding the disposition of referrals made to other programs and/or services in the College; and
3. to be provided with needed materials and information.

Advisors and administrators have the following responsibilities:

1. to provide means whereby students are informed of any policy and procedural changes;
2. to provide the necessary time, resources, and facilities needed for teaching and learning to take place;
3. to provide a grade appeal process;
4. to provide appropriate counseling and advisement services;
5. to provide leadership in continuing development and evaluation of a standard grading system; and
6. to respect the confidentiality of the student’s records.

Academic Integrity Policy

The College is committed to fostering a learning environment where students perform to the best of their own abilities and where academic integrity and honesty pervades.

True intellectual growth is dependent upon honest work. As scholars, Davidson County Community College students are expected to demonstrate integrity in all of their academic pursuits by doing their own work, without unauthorized assistance from others. The College will not tolerate academically dishonest acts such as, but not limited to, cheating, fabricating, plagiarizing (including multiple submissions of one’s own work), and/or assisting others in academically dishonest acts.

Cheating is defined by the College as gaining or receiving unauthorized help during any academic assignment including using or attempting to use unauthorized:

• information (e.g. notes, someone else’s work, test bank information),
• communication (e.g. talking, writing, or signing/signaling others),
• electronic devices (e.g. cell phones, blackberries, mp3 players, calculators, digital recorders/cameras, or other data storage device) during any academic assignment or test.

Fabricating is defined as generating false data, sources, or citations for any academic assignment.

Plagiarizing includes any attempt to pass another’s work off as one’s own, in part or in whole, without properly acknowledging the source. This includes directly quoting, summarizing, or using ideas, images, or data from another’s work without properly citing the source as well as submitting purchased or borrowed papers as one’s own. Submitting one’s own work for multiple assignments without the express consent of the instructor is also prohibited.

Assisting others in academically dishonest acts includes any activity that is intended to help another person cheat, fabricate, or plagiarize. These acts include, but are not limited to, allowing another to copy work, providing test questions or answers, unsanctioned collaboration, and completing an academic assignment for someone else.

Academic penalties for academic dishonesty include, but are not limited to, the following:

• Verbal warning
• Written warning
• Failing grade for the assignment involved
• Failing grade for the course
• Removal from the course

Via the course syllabus, faculty will inform students in writing of the College’s Academic Integrity Policy. Therein, the faculty will list specific penalties they will invoke for academic dishonesty in the course. Students who remain enrolled and engaged in courses beyond the review of the syllabi are  considered to have read and agree to both the College’s policy and the academic penalties that may be invoked by each faculty member in each individual course. Academic penalties for violation of the policy can and may be applied differently by the faculty of the College.

Assessing the academic work of students is the purview of the instructor; therefore, issues regarding academic dishonesty should be resolved between the instructor and the student. However, any unresolved issues will be referred to the appropriate Academic Dean for further review. On the rare occasion when resolution is still unreachable, the infraction may be referred to the Vice President for Academic Programs and Services. The Vice President’s decision will be final.

Please note: Violation of the Academic Integrity policy is a violation of the Student Code of Conduct. As outlined in the DCCC Student Code of Conduct, academic dishonesty is strictly prohibited. Students who violate the academic integrity policy will be reported to the Vice President, Student Affairs  and Enrollment Management. Multiple violations may result in the Vice President issuing additional sanctions, up to and including expulsion, as outlined in the Student Code of Conduct Section.

Student Classification

The College uses the following student classification system:

1. Full-time: A student who is enrolled for 12 or more semester hours of course work at DCCC.
2. Part-time: A student who is enrolled for less than 12 semester hours of course work at DCCC.
3. Freshman: A student who has earned fewer than 30 semester hours of credit.
4. Sophomore: A student who has earned 30 or more semester hours of credit.

Course Load and Credits

Credit Hour Policy

Davidson County Community College provides instruction for each course based on the number of contact hours listed in the North Carolina Community College Combined Course Library (CCL) for that particular course. Instruction is delivered by a variety of methods, including traditional and online formats or a combination of both. Students will participate in course instruction and outside studies to achieve the course learning outcomes.

A semester credit hour is an academic unit earned for no less than sixteen 50-minute sessions of classroom instruction or its equivalent with a normal expectation of two hours of outside study for each class session. This basic measure may be adjusted proportionately to reflect modified academic calendars and formats of study.

The award of credit hour(s) for asynchronous online and alternative delivery methods of instruction is reflective of the amount of student work necessary to achieve the course objectives and represents an equivalent amount of student work defined by the clock hours for the award of credit hour(s).

Laboratory, clinical, and work experience courses from the CCL convert from credit hours to contact hours per course using the following guidelines:

• Credit of one semester hour is awarded for each 32 hours of “experiential laboratory work.” This consists of instruction given to a student by an instructor to increase the student’s knowledge and skills without immediate student application.
• Credit of one semester hour is awarded for 48 hours of “faculty directed laboratory work.” This involves structured and coordinated demonstration by an instructor with immediate student application.
• Credit of one semester hour is awarded for each 48 hours of “clinical practice.” This is a structured, faculty-directed learning experience in a health sciences program, which develops job proficiency. Clinical practice requires significant preparation, coordination, and scheduling by the faculty and is under the supervision of an instructor or preceptor who is qualified for the particular program.
• Credit of one semester hour is awarded for each 160 hours of “work experience” such as cooperative education, practicums, and internships. Student activity in work experience is planned and coordinated by a College representative, and the employer is responsible for the control and supervision of the student on the job.

Course Load Policy

A student who carries twelve (12) or more semester hours of course work is considered a full-time student. Registration in excess of 20 credit hours (13 hours in the summer term), including contact hours for pre-curriculum courses, requires written permission of the student’s academic advisor and the appropriate Associate Dean. Students who work should adjust their course loads accordingly.

Course Load for Veterans, Dependents, and Reservists

A student enrolled in a College program and receiving Department of Veteran Affairs benefits is required to carry 12 credit hours in course work each semester in order to receive full educational benefits. Any student enrolled for 3/4 or 1/2 of the full-time requirements as mentioned above is eligible for proportionate compensation. Students enrolled less than 1/2 time are compensated for in-state tuition and fees only. Additional information is available from the Financial Aid Counselor/Veterans’ Services at the College.

Pre-curriculum Placement

The College provides pre-curriculum courses for students to enhance their opportunities for educational success in regular college courses of study. The academic placement of a student is based upon the student’s academic record and the College placement process. Depending upon the student’s needs, goals, and the results of a placement assessment, the student may be advised to enroll in pre-curriculum courses designed to assist in developing the academic skills necessary for success in college-level courses.

Student Success Course Policy

All first time in college students with an unweighted high school GPA less than 3.0 are required to complete a student success course in their first semester. If a student fails to complete the course in the first semester, he or she will be registered for it in the following term. If the course is not completed  in the following term, the student will be blocked from registering for any other courses until the student success course has been completed.

Students Enrolling in External Instruction

Davidson County Community College offers a number of courses defined as “external instruction” for regularly enrolled students to meet program requirements. “External instruction” is defined as instruction received at a site or sites to which a student is sent by the College to participate in  instructional activities. Within the scope of “external instruction” is practical training, which includes cooperative education courses, internships, directed practice, and clinical practicums. External instruction also includes hybrid and online instruction as well as traditional face-to-face experiences. The purpose of external instruction is to provide students practical occupational experience as an integral part of their formal education and to provide students with alternative means of scheduling educational experiences.

Transfer Credit

A transfer student is defined as a student entering the College who has attended another institution of higher education. In addition to submitting all other required application materials, students may have official transcript(s) sent directly to the College by the institution(s) which originally granted the  creditor hand carry the transcript(s) in a college stationary sealed envelope. “Faxed” transcripts are not considered official.

Davidson County Community College will consider granting credit for work done at institutions of higher education which are accredited by organizations which are recognized by the Council for Higher Education Accreditation. Courses submitted for transfer credit must be equivalent or determined to be appropriate substitutions for offerings at DCCC. Initial decisions regarding the transfer of credit for selected courses are made by the Director, Student Records and Registration. The Director may consult with the Associate Dean or Dean in the program of study, and/or the Vice President, Academic Programs and Services for final decisions.

However, students who have earned a baccalaureate degree from an accredited institution AND are enrolling in an applied science (A.A.S.) program will be considered to have fulfilled the general education requirements of courses in the following areas: communications (6 semester hours), humanities/fine arts (3 semester hours), social/behavioral sciences (3 semester hours), and natural sciences/mathematics (3 semester hours). These courses will be waived from the program requirements, meaning that a course-by-course evaluation will not be needed.

Students who have attended a college or university outside the United States must have their transcripts evaluated by World Education Services (WES) before they can be reviewed for possible transfer credit. The official WES evaluation must be submitted in a sealed envelope to the Director, Student Records and Registration. Evaluation of foreign transcripts by WES does not guarantee transfer credit will be granted, and the standard transfer credit policy will apply.

The College does not grant credit for a course in which a student earned a grade of “D” at another institution. However, a transfer student may be given credit for a sequence course taken at another institution if the student’s overall grade point average in the sequence is at least a “C.” Transfer credit is not awarded for credit by exam granted by other institutions.

Transfer students must pass at least 25% of the required semester hours of credit at this College in order to be eligible to graduate with a degree, diploma, or certificate. Grade point average for graduation, honors, and continuing enrollment is computed on courses taken at Davidson County Community College only.

Time Limitations on Previous Credits

It is the intent of the College that entering students will be successful. Time limitations may restrict the acceptance of credits from both internal and external sources if it is determined that course material or content is outdated. The Dean over the program of study in which the course is taught will make the decision regarding the acceptance of credit for such courses.

Credit Through Testing and Advanced Placement

The College gives advanced placement credit to students who have demonstrated ability to do advanced work through past academic achievement and/or assessment processes. Credit for prior learning is awarded using several means of evaluation including: College  administered challenge exams, the College Level Examination Program (CLEP) and the Advanced Placement Program (AP), High School Career and Technical Education, and DSST (Formerly DANTES).

College Administered Challenge Examinations

A student who is currently registered at the College and who can document evidence of possible proficiency in a subject may request a challenge examination to measure competency in that subject. The performance on such an examination must be “C” or above in order to earn credit. A student who  successfully completes a challenge examination will be awarded a grade of “CE” and credit hours for the course, but quality points will not be awarded and the grade is not included in the grade point average.

For more information on challenge examinations, a student should contact a faculty member or his/her academic advisor.

In order to take an examination for credit for an eligible course, the student must:

1. Secure a Credit by Examination Form from the advisor and obtain his/her signature (attesting to the fact that the student is requesting a challenge examination);
2. Present evidence that in the judgment of the instructor of the course and the Dean of the school in which the course is offered, previous experience or training indicates probable success on the examination and obtain their signatures (approving the request for the challenge exam; and
3. Register for the course and pay tuition at the same rate as for other courses. Tuition and fees are nonrefundable regardless of whether or not the student is awarded credit for the challenge exam.

Challenge examinations may be taken during any semester and taken at any time during the semester that is mutually convenient for both the instructor and the student.

The Student Records Office will forward the results of the examination to the student.

College Level Examination Program (CLEP)

The College Board’s College Level Examination Program is a national testing program through which a person may obtain college credit in a particular subject area by demonstrating proficiency on an examination. DCCC does not administer these exams. Area colleges and public libraries administer the CLEP General and Subject exams. There is a charge for each exam and pre-registration is required.

The College awards credit for the subject area exams only. Students must request to have an official CLEP score report from the College Board be sent to the Director, Student Records and Registration. If the minimum score is achieved, a grade of “T” (Transfer) and credit hours for the course are awarded. No quality points are awarded, and the grade is not included in the grade point average.

Advanced Placement Program (AP)

The College gives credit for courses in which the College Board’s Advanced Placement Examinations have been given and in which appropriate levels of competence have been demonstrated. If a student has taken Advanced Placement exams in high school, he or she should request an official AP score report from the College Board to be sent to the Student Records Office for evaluation of credit. If credit is awarded, a grade of “T” (Transfer) and credit hours for the course are awarded. No quality points are awarded, and the grade is not included in the grade point average.

College Credit for High School Career and Technical Education

Students who successfully completed high school Career and Technical Education courses may receive credit for Davidson County Community College courses that cover the same content or skills development as identified by statewide or local articulation agreements. Students must have received a grade of “B” or better in their high school course and achieved a score of 93 or better on the standardized CTE post assessment. The Application for Articulated Credit is available from the county or city school systems and must be approved by a school administrator before submission to the Student Records Office.

DSST (Formerly DANTES)

DSST is a testing service conducted by Prometric to enable students to obtain college credit for knowledge and skills acquired through nontraditional educational experiences. The College awards credit where applicable to the student’s program of study following the guidelines set by the American Council on Education. A grade of “T” and credit hours for the course(s) are awarded. No quality points are awarded, and the grade is not included in the grade point average.

Credit When It’s Due

CWID is a grant funded project with a goal to improve the rate of completion of the Associate of Arts and Associate of Science degrees through the reverse transfer of credit. A reverse transfer of credit occurs when a public university or college, which can confer a baccalaureate degree, allows credit from courses taken at its school to be transferred to a community college so that that community college can confer an associate degree on the student who has already transferred to the four-year school.

The following University of North Carolina (UNC) campuses are participating in the grant-funded project: Appalachian State University, East Carolina University, Fayetteville State University, North Carolina State University, the University of North Carolina Charlotte, the University of North Carolina Greensboro, the University of North Carolina Wilmington and Western Carolina University.

The following North Carolina Community College System (NCCCS) campuses are participating in the grant-funded project: Asheville- Buncombe Technical Community College, Cape Fear Community College, Catawba Valley Community College, Central Piedmont Community College, Coastal Carolina Community College, Davidson County Community College, Durham Technical Community College, Fayetteville Technical Community College, Forsyth Technical Community College, Gaston College, Guilford Technology Community College, Martin Community College, Pitt Community College, Rowan-Cabarrus Community College, Stanly Community College and Wake Technical Community College.

Transcript level data from the eight participating universities will be retrieved by the UNC General Administration (UNC-GA) office and disseminated to the proper community college for evaluation for the possible awarding of a degree. The file sent to the community college will include all data necessary for the process and awarding of the degree. The coursework completed by the student for degree consideration will be limited to courses with a grade of C- or higher. This data will be considered an official academic record for the student.

The transfer of credits and all pertinent data between UNC-GA, the universities and the community colleges, including notification to the student, will be processed pursuant to the policies and procedures of the institution that will be accepting the transfer credits in accordance with the Southern Association of Colleges and Schools (SACS) regulations.

Further, the participating UNC and NCCCS campuses will fully comply with the requirements of the Family Educational Rights and Privacy Act (FERPA) with regard to the transcript level data disclosed among and between institutions for the purpose of accommodating reverse transfer, as well as any other individual student data that may be transferred.

The following are policies and procedures for North Carolina Community Colleges and universities participating in the CWID initiative. Students eligible for degree review as part of the CWID initiative will be those currently enrolled and future transfer students at one of the eight participating universities who transferred from one of the fifteen participating community colleges (CCs).

Policies

1. CCs are in agreement that the Southern Association of Colleges and Schools on Colleges residency regulation of 25% of credits earned (16 credit hours) by the student will be the review limit for a degree by the granting institution.
2. The degree granting institution will be determined by the following:
   1. Most recent CC attended meeting SACS residency regulations
   2. If there is more than one CC meeting the above requirement, the CC from which student has received the most credits will review the student for the degree.
3. Only courses in which the student has received a grade of C- or higher from the university will be included in the data.
4. All credits received by the student from other schools (since the student attended the granting CC) will be included in the data if available for review in awarding the degree.
5. For the purpose of this student population the readmission application process and fee will be waived.
6. Each student will be processed for the degree based on the degree program that the CC determines per their rules and regulations, with the best interest of the student as the guiding principal.
7. Each CC will waive the graduation fee and graduation application to process and award the degree.
8. Upper division courses completed at a four-year institution may be considered for lower division substitution on a case-by-case basis.

Procedures

1. Student completes a minimum of 16 hours towards an Associate in Arts or Associate in Science at Davidson County Community College (DCCC).
2. Student who transfers to a participating 4-year university agrees to participate in CWID through the College Foundation of North Carolina (CFNC) webpage (http://www.cfnc.org/reversetransfer).
3. Student’s data will be sent to the DCCC upon completing 50 total credit hours as assessed by the information from the currently attended university. The student’s data will be sent each subsequent semester the student is enrolled until he/she has earned an associate’s degree or a total of 90 credits or until 5 years has passed from the time the student transferred into the university, whichever comes first.
4. Initial data will be sent to CCs in June 2014 and then each subsequent fall and spring semester (time in the semester to be determined later).
5. Each semester the data is received, the DCCC Records Office will evaluate the student’s credit and inform the student through his/her university email address once an associate degree has been earned. The student should expect this email by April, after the fall semester report is received, or September, after the spring semester report is received.
6. Assuming there is no hold on the student’s record, DCCC will print a diploma to be mailed to the student’s home address and send information about participating in commencement through their university email address. The student should expect to receive this information in April of the academic year the degree is awarded.

Additional questions may be answered at a the FAQ webpage on the CFNC website (http://www.cfnc.org/reversetransfer) or by the Director, Student Records and Registration.

Professional Training and Certification Examinations

The College may award credit for courses in which the competencies have been demonstrated through selected state, national, or professional training, Armed Forces Services Courses and certification examination testing. This training and these examinations must be individually evaluated in collaboration with academic departments to identify individual course competencies for which credit is to be awarded. The College reserves the right to require students to complete additional competency testing to ensure the currency of knowledge prior to awarding course credit for certification examinations. Noncourse credit for professional training and certifications is awarded on the student’s transcript. However, a grade is not recorded, quality points are not given, and the student’s GPA remains unchanged.

Awarding Credit for Continuing Education Units

Awarding credit for continuing education courses work involves at least three considerations:

1. The educational quality of the course for which the student desires credit.
2. The comparability of the nature and content of the continuing education course with the curriculum course for which credit is desired.
3. Demonstration of competencies/learning outcomes by the student, either as part of the course or subsequent to it.

Davidson County Community College will award academic credit for continuing education courses only when there is documentation that the continuing education coursework is equivalent to a designated credit course.

The process for evaluating and documenting continuing education coursework for credit is outlined below.

1. Student obtains an official transcript documenting the continuing education coursework. The student fills out the “Request for Evaluation of Continuing Education Coursework:” (This form is available on-line or at the Davidson County Community College Records Office.)
2. The student submits a “Request for Evaluation of Continuing Education Coursework” to the Associate Dean or Director, Student Records and Registration.
3. The Associate Dean attaches a copy of the continuing education instructor’s statement of qualifications and a copy of appropriate course competencies and forwards the evaluation request packet to the appropriate academic dean.
4. The academic dean reviews the faculty credentials of the person that taught the continuing education course to ensure that the individual has the appropriate educational credentials and confers with appropriate faculty member(s) to evaluate the continuing education coursework.
5. The faculty member(s) evaluates the continuing education coursework and recommends appropriate action. The academic dean and faculty member complete and sign Part II of the “Request for Evaluation of Continuing Education Coursework for Awarding Credit.” The form is then forwarded to the Vice President, Academic Programs and Services, for final approval. It is then forwarded to the Records Office.
6. The Records Office notifies the student of the recommendation. If recommended, the credit is recorded on the student’s transcript. However, a grade is not recorded, quality points are not given and the student’s GPA remains unchanged.

Armed Forces Services Courses

Students who have completed Basic Training in the military are awarded four (4) semester hours of credit in physical education where applicable to their program of study. A grade of “T” and credit hours are awarded. No quality points are awarded and the grade is not included in the grade point average. A copy of the student’s DD214 form or military transcripts must be submitted to the Director, Registration and Student Records, in order for credit to be awarded.

Students who have taken college-level studies while in military service may be eligible to receive credit for military course work and military occupational specialties (MOS) where such are applicable to the student’s program of study. The student should request to have their military transcript sent directly to the Admissions Office at DCCC. A grade of “T” and credit hours for the course(s) are awarded. No quality points are awarded the grade is not included in the grade point average.

Scheduling and Attendance

Last Updated: Jul 1 2015

Schedule Adjustment

Add Policy

A student may add a course through the second day of the Academic Period. An Academic Period is defined as an academic term or subdivision of an academic term during which the College schedules a set of course sections (i.e. 16 week, 1st 8 week, 12 week).

Drop Policy

A student may drop a course prior to the 10% date of the class without a grade on the student’s transcript. The student should discuss with his/her academic advisor and then submit a completed Schedule Change Form. A drop after the 10% date of the class and prior to the 75% date of the class is  considered to be a withdrawal that will result in a grade of “W” on the student’s transcript.

DCCC believes that students should take an active role in the learning process. If a student needs to withdraw from a course, the student must take the appropriate action to officially withdraw from a course on or before the 75% point of the class. The actual date of the 75% point varies from semester  to semester; therefore, students should refer to the Academic Calendar for specific dates (General Information section of the General Catalog/Student Handbook). Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Procedure for Withdrawing from a Course or Courses

• The student must obtain a Schedule Change Form from his/her academic advisor, or from the college website. The student is responsible for obtaining the required signatures and last dates of attendance.
• Schedule Change Forms received from students with the last date of attendance after the 10% point of the class and prior to or on the 75% point of the class will result in a grade of “W” on the student’s transcript. A grade of “W” has no penalty on the student’s GPA. After the 75% point in the class, the student will receive a grade from the instructor that will have an impact on the student’s GPA.
• The student must return the completed form to his/her academic advisor for processing on or by the 75% date of the class. The student should refer to the academic calendar for the specific date.

If a student stops attending after the 75% point of the class, the instructor may assign a grade of “WF.” The grade of “WF” indicates that the student is failing at the time of nonattendance and will count the same as an “F” in the student’s GPA calculation.

Withdrawal from All Courses

Should a student find it necessary to withdraw from all courses in a term prior to the 75%  date, the student should submit to the academic advisor a completed Schedule Change Form after obtaining the signatures of his/her instructor(s), a Business Office staff member, and a Financial Aid Office staff member. Should the instructor(s) not be available, an advisor’s signature will suffice along with the other required signatures. The student should also complete the online Withdrawal Survey. Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Medical Withdrawal

In order to declare an emergency or medical withdrawal from some or all courses prior to a grade being recorded in the student’s permanent record, the student should submit to the Academic Advisor and the Director, Student Records and Registration, a written request to drop the course and documentation from a physician supporting the request prior to a grade being recorded. A student allowed to drop a course for medical or emergency reasons will receive a grade of “W” for the course.

If the grade has already been recorded in the student’s permanent record, and the student was unable, due to unusual circumstances, to request an emergency/medical withdrawal prior to a grade being recorded, the written request should specify the circumstances causing the delay. The request  must be submitted to the Director, Student Records and Registration before the last day of the following semester. The Director will consult with the instructor(s) in making a decision. Appeals of the Director’s decision must be made in writing to the Vice President, Student Affairs within ten business days of the date of the original decision. Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Administrative Withdrawal

Students whose emotional and/or psychological distress or substance use is so severe that they are unable to adequately participate in the academic environment, present a danger to others, are unable to adequately care for themselves, or are engaging in substance abuse requiring extensive treatment or hospitalization may be involuntarily withdrawn from the College for a minimum of six months. An administrative withdrawal constitutes a complete withdrawal from all courses, and a grade of “W” is recorded on the academic transcript. Administratively withdrawn students may not seek counseling or other support services from the College after withdrawal.

Tuition refunds for administrative withdrawals will be considered according to the College’s refund policy.

Attendance Policy

The College believes that in order for students to be academically successful in achieving their educational goals, they must participate in all scheduled class sessions, laboratories, and clinical meetings. Although the occasional absence may be unavoidable, students are responsible to demonstrate their commitment to their educational goals by contacting their instructor to determine if arrangements can be made to make up any missed work.

Class attendance is calculated from the first officially scheduled class meeting through the last scheduled class meeting. Students in face-to-face and hybrid courses must be in attendance and recorded as present at least one time on or before the census date or they will be dropped from the course.  Students in on-line courses must log into each online course and participate in the required online activity before the census date or they will be dropped from the course. Students are expected to be in attendance/participate in all scheduled class hours/activities. Students will be notified in the course syllabus of the attendance policy of the course. Some programs/courses may require a more rigid attendance policy because of regulations set by state and federal licensing agencies.

Excessive Consecutive Absences

If a student misses 20% of class in consecutive absences in a face-to-face/hybrid course, or misses 20% of consecutive activities in an online/hybrid course and has not contacted the instructor by either email or phone, the instructor shall withdraw the student from the class. The student will be assigned a grade of WF or WR or WU (withdrawn failing) which impacts the GPA as an F and may have financial aid implications.

Grades

Last Updated: Jul 1 2015

The Grading System

In order to keep students informed of academic progress, various grades are used. Courses for which quality points are not earned (pre-curriculum courses designed to assist the student in obtaining needed academic background) are taken on a Satisfactory (SA, SB, SC), Unsatisfactory (U), Pass (P) or Repeat (R) basis. Internship courses (courses designed to allow the student to gain meaningful cooperative occupational experiences in which the employer is involved in the grading of the student) are taken on a Pass/Fail (P/F) basis.

Grade = A
The student has, in a superior way, met the objectives established for the course. Quality Points = 4 per semester hour

Grade = B
The student has more than adequately met the objectives established for the course. Quality Points = 3 per semester hour

Grade = C
The student has adequately met the objectives established for the course. Quality Points = 2 per semester hour

Grade = D
The student has minimally met the objectives established for the course. Quality Points = 1 per semester hour

Grade = F
The student failed to meet the objectives established for the course. Quality Points = 0 per semester hour

Grade = I
The student has completed the major portion of the course and due to extenuating circumstances has not been able to complete all the requirements. The student should be able to complete the course with minimal assistance from the instructor. Quality Points = 0 per semester hour

Grade = SA
The student has, in a superior way, met the objectives established for a pre-curriculum course. Quality Points = 0 per semester hour

Grade = SB
The student has more than adequately met the objectives established in a pre-curriculum course. Quality Points = 0 per semester hour

Grade = SC
The student has adequately met the objectives in a pre-curriculum course. Quality Points = 0 per semester hour

Grade = U
The student failed to meet the objectives established in a pre-curriculum course. Quality Points = 0 per semester hour

Grade = P
The student met the objectives established for a pre-curriculum course or the student has met the objectives of a course, designated in the College catalog, as one in which students are graded Pass (P) or Fail (F). Quality Points = 0 per semester hour

Grade = R
The student failed to meet the objectives established for the pre-curriculum course and must repeat the course. Quality Points = 0 per semester hour

Grade = AU
Grade assigned for an audit in a curriculum course. Quality Points = 0 per semester hour

Grade = W
The student withdrew prior to the the 75% point of the course. Quality Points = 0 per semester hour

Grade = WF
The student’s consecutive absences total 20% in a curriculum course and has failed due to non-attendance. Quality Points = 0 per semester hour

Grade = WU
The student’s consecutive absences total 20% in a pre-curricular course and is unsatisfactory due to non-attendance. Quality Points = 0 per semester hour

Grade = WR
The student’s consecutive absences total 20% in a pre-curricular course and the course must be repeated due to non-attendance. Quality Points = 0 per semester hour

Grade = CE
Grade assigned when the student receives credit for a course through challenge examination. Quality Points = 0 per semester hour

Grade = CR
Grade assigned when curriculum credit has been granted for students completing a continuing education course. Quality Points = 0 per semester hour

Grade = T
Grade assigned when transfer credit is awarded. Quality Points = 0 per semester hour

Audit

A student wishing to attend a curriculum course without receiving formal credit may audit a course provided he/she has not previously audited or taken the course for credit unless approved by the Dean of the course (refer to Repeat of Courses section). He/she must officially register and pay for the course. Audited courses receive no credit, and the grade symbol “AU” will be recorded on the student’s transcript. A student auditing a course is expected to attend class, participate in discussions, and take examinations.

NOTE: Students receiving any financial aid or veterans’ benefits cannot count audited courses in their total hours.

To audit a course the student must:

1. register for the course in the normal registration process as required of any other course before the final date for adding courses in any given semester. Fees for auditing a course are the same as for taking a course for credit.
2. declare an audit on a Schedule Change Form and obtain the approval of an advisor and the course instructor.

The Incomplete Grade

When a student has completed the major portion of a course and due to extenuating circumstances has not been able to complete all the requirements, the instructor may give an Incomplete (I) grade. The student should be able to complete the course with minimal assistance from the instructor. The “I” grade does not count as hours attempted or hours earned.

Procedure:

1. The student is responsible for contacting the instructor and making arrangements for completing the requirements for removing the “I” grade. If the student is unable to reach the instructor, the student should contact the instructor’s Associate Dean for the course.
2. If the “I” grade is not removed by the end of the twelfth week following the semester in which it was given, the grade will automatically convert to a grade of “F.” This procedure is followed regardless of whether the student is enrolled.

Grade Point Average (GPA)

Academic progress is based on a 4.0 cumulative grade point average (GPA) system. Only courses completed at DCCC are calculated in the student’s GPA.

• Term GPA is calculated each semester and is used to determine eligibility for Dean’s List and Academic Alert, Probation and Suspension.
• Program GPA is calculated using only the grades for courses included in the student’s program of study and is used to determine Honors and High Honors upon graduation. A final Program GPA of 2.0 is required for graduation with a degree, diploma, or certificate.
• Cumulative GPA is calculated using grades from every course the student has completed at Davidson County Community College.

Computation of Grade Point Average

Students accumulate grade points based on grades earned per semester. The GPA is determined by dividing grade points earned by the number of semester credit hours attempted. The last grade earned in a course will be used to calculate GPA.

Repeat of Courses

The repeat of courses is governed by the following:

1. Students may repeat a course for which they received a grade of “C” or below.
2. If a student elects to repeat a course for which a grade was earned or transfer credit was granted, the last grade earned will become the grade of record, regardless of whether the grade is higher or lower than the previous grade. All grades received will remain on a student’s transcript. However, when a course is repeated, the last grade earned will be used in calculating the student’s grade point average (GPA).
3. A student may attempt to successfully (grade of “C” or above) complete a course a maximum of two times. Students who require a third attempt must have permission of the Dean or the Associate Dean for the course. Documentation is forwarded to the Student Success Center.
4. Students may not audit courses that have previously been audited or taken for credit, except as granted by the Dean of the School in which the course originates.

Appeal of Final Course Grade

The faculty is charged with the full responsibility of evaluating the academic progress of their students and assigning grades to denote the students’ achievements. The College relies upon the professional judgment of the faculty in these matters and ordinarily refrains from reviewing or participating in any instructor’s evaluation of student achievement. However, the College acknowledges that, on occasion, exceptional circumstances may arise in which a student should have the opportunity to appeal the final course grade (individual course assignments/test grades are not appealable). When circumstances warrant, a student may make use of the following appeals process.

Process for Appeal of Final Course Grade

1. If a student believes that a final course grade is inaccurate, the student shall contact the faculty member who assigned the final grade within five (5) business days of the posting of that semester’s final course grades in order to review the basis of the assigned grade. The faculty member will determine an outcome of the appeal request and inform the student.
2. If the student is not satisfied with the result and wishes to appeal, the student must submit a written statement explaining the reasons for appealing the grade to the instructor’s Associate Dean within five (5) business days of the outcome with the faculty. The student may contact the Director, Instructional Support Services (Davidson Campus), for assistance in writing the appeal letter. If the instructor is the Associate Dean, this step would be directed to the Dean of the School for the course.
3. The Associate Dean and Dean will review the appeal, assess the facts, and provide the student with written notification of the outcome of the appeal five (5) business days.
4. If the student is not satisfied with the result and wishes to appeal the decision, the student must submit a written statement explaining the reasons for appealing to the Vice President, Academic Programs and Services, within five (5) business days.
5. The Vice President, Academic Programs and Services, will review the appeal, assess the facts, and provide the student with written notification of the outcome of the appeal within five (5) business days.
6. If the student is not satisfied with the result and wishes to appeal the decision, the student must submit a written statement explaining the reasons for appealing to the President within five (5) business days.
7. The President will review the appeal, assess the facts and provide the student with written notification of the outcome of the appeal within five (5) business days.

Please Note: If the student believes the disputed grade was rendered on account of or was influenced by the student’s age, race, sex, national origin, sexual orientation, religion or disability, the General Complaint Policy must be followed.

Grade Changes

Assigning grades to a student is the responsibility of the instructor of the course in which the student is registered. Once assigned, grades may be changed only when an authorization for the change is approved by the instructor or the Dean/Associate Dean in which the course is taught. The change is then submitted to the Student Records Office. In cases where the instructor cannot be consulted, the Associate Dean will act in the instructor’s place.

Grade Forgiveness

Students who return to the College after being out for a minimum of 36 consecutive months (three years) and wish to make a “fresh start” in pursuing educational goals may apply for grade forgiveness. Grade forgiveness allows for “F” or “WF” grades earned at the College three or more years prior to current enrollment to be eliminated from the cumulative GPA calculation. To qualify for grade forgiveness, students must meet the following criteria:

• Not have been enrolled at the College for a minimum of three years prior to current enrollment.
• Be currently enrolled in curriculum courses.
• Have successfully completed a minimum of 12 semester hours of credit coursework with a grade of “C” or better.

Additionally, the following points apply regarding the consideration of grade forgiveness:

• Grades earned at other colleges cannot be forgiven.
• Students may apply for grade forgiveness one time during his/her academic career at the College.
• Forgiven grades remain on the transcript, but are not calculated in the cumulative GPA.

To request grade forgiveness, students must complete an Application for Grade Forgiveness and submit it to the Student Records Office. Students will be notified through their DCCC email of the decision, and in cases of approval, GPA recalculations will be made.

Course Requisites

Students must comply with the College requirements stipulating that courses may not be taken until all requisites have been met. There are occasions when exceptions may be deemed desirable and appropriate, but the instructor and Dean/Associate Dean must approve such exceptions. Instructors should state clearly the requisite of the course at the initial class meeting. Students not eligible for the course should be sent to the Office of Academic Advising immediately to process a schedule change.

Course Substitution

A student may apply to his/her advisor for approval of a course substitution. A course substitution requires final approval by the Associate Dean. The completed Course Substitution Form must be on file in the Records Office for audit purposes for graduation.

Academic Standing

Last Updated: Jul 1 2015

Dean’s List

For the purpose of honoring the student for outstanding scholastic achievement, the College publishes a Dean’s List shortly after the end of each semester. A student who has completed at least twelve semester hours of college-level course credit in a given semester and who has achieved a grade point average of at least 3.50 on all work attempted with no grade lower than a “C” in that same semester are placed on the Dean’s List. Students with an “Incomplete” grade in a given semester are not eligible for the Dean’s List.

Phi Theta Kappa

Phi Theta Kappa is a national scholastic fraternity holding the same status in the community college that Phi Beta Kappa carries in senior colleges and universities. To be eligible for membership, a student must

1. be enrolled unconditionally in an Associate in Arts, Associate in Science, Associate in General Education, or Associate in Applied Science degree program;
2. have successfully completed the minimum of 12 semester hours by the end of the fall semester;
3. have attained a 3.6 or better cumulative grade point average; and
4. possess outstanding traits of character and citizenship.

Students meeting these requirements are notified of their selection in the spring and invited to join PTK. Those applying to join PTK are accepted into membership at a special induction ceremony.

Alpha Sigma Lambda

The Alpha Sigma Lambda National Honor Society was established in 1946 to recognize the special achievements of nontraditional adult students who accomplish academic excellence while managing the demands of family, work, and community. It is not only the oldest, but also the largest chapter-based honor society for full-time and part-time adult students. Today, with more than 300 chapters at colleges and universities throughout the United States, Alpha Sigma Lambda offers a truly prestigious opportunity to honor superior scholarship and leadership in adult students. Members are selected from the highest 10 percent of the class, and invitation letters are mailed in March.

Scholar of Global Distinction Award

Students who complete each of the following will be eligible to receive the Scholar of Global Distinction Award, which will be documented on his/her transcript.

1. Globally Intensive Courses: Students will complete 15 credits in courses approved as having globally intensive content.
2. International Activities: Students will participate in at least two international events per semester for a total of eight.
3. Global Experience: Students will participate and provide appropriate documentation in 30 hours of global experience. Students may meet the requirement through travel abroad or domestic intercultural experience/service.

A Global Scholars Advisor will assist students in meeting the requirements. Globally intensive courses will be listed on the DCCC International Education web page on the College’s website.

Academic Progress Standards

Academic Alert, Probation, and Suspension

Satisfactory academic progress is essential to student success. To be in good academic standing, a minimum cumulative grade point average (GPA) of 2.0 and a minimum completion rate of 67% of courses attempted* is required of all students enrolled in certificate, diploma, and associate degree programs. At the end of each academic term, students who have not attained or maintained a cumulative GPA of 2.0 and the completion rate of 67% will be notified of unsatisfactory academic progress as indicated below. The Student Success Office manages the academic warning, probation, and suspension process by notifying students of their academic status, meeting with students individually to develop academic recovery plans, monitoring students’ progress toward goals, and analyzing data to inform decisions.

Academic Warning - When a student’s cumulative GPA first falls below a 2.0 or when a student’s completion rate falls below 67% the student will be placed on Academic Warning. Students will be notified of warning status. The student on academic warning must schedule an appointment with his/her Academic Advisor to develop an academic recovery plan. The student will not register for future semesters until meeting with his/her Academic Advisor.

Academic Probation - When a student’s cumulative GPA remains below a 2.0 or when a student’s completion rate remains below 67% for a 2nd consecutive semester the student will be placed on Academic Probation and will not register for future semesters until the student meets with his/her Academic Advisor. The student will be notified that he or she is required to meet with his or her Academic Advisor to revise their academic recovery plan. Students receiving financial aid and veterans benefits must also meet with a Financial Aid Counselor if the student wishes to continue receiving aid.

Academic Suspension -

• When a student is on Academic Probation, he or she must attain a cumulative GPA of 2.0 and a completion rate of 67%.

OR

• When a student is on Academic Probation, he or she must achieve a semester GPA of 2.5 and a semester completion rate of 100%.

If neither standard is met, then the student will be placed on Academic Suspension. The student will be notified of suspension status and will be required to submit a re-admission application. A student will be suspended from the College at the point of notification for a minimum of one fall or spring semester.

*Credit hours attempted are hours with a final grade on the student’s DCCC transcript. Successful completion means the student receives a passing final grade on their DCCC transcript. Completion rate is calculated by dividing the total number of credit hours earned from courses with a passing final grade by the total number of attempted credit hours.

Satisfactory Academic Progress Standards for Financial Aid

Financial Aid recipients must maintain satisfactory academic progress to remain in good standing for financial aid programs. Several factors define satisfactory academic progress for financial aid programs, such as GPA, credit hours attempted and satisfactorily completed, and length of time taken to complete a program of study. Students receiving financial aid and/or veteran’s benefits who are placed on academic warning or probation may also be on financial aid warning or suspension. The student may receive financial aid while on warning; however, at the end of the warning period, the student must have demonstrated academic progress sufficient to meet Satisfactory Academic Progress standards to receive further financial aid. If the student is academically suspended, financial aid eligibility will be re-evaluated upon the student’s readmission to the College. View the full Satisfactory Academic Progress Policy in the Financial Aid section.

Selective Admission Programs

Since requirements for progression in the health or wellness related and emergency medical science programs are in addition to the general requirements of the College, a student suspended from these programs is not necessarily suspended from the College. Students who are eligible to remain enrolled may continue in their support courses and apply for readmission to one of these programs at a later time or may elect to change his/her major. Readmission to a health, wellness, or public safety programs is limited to one time.

• Associate Degree Nursing and Practical Nursing Education students - The above policy applies and, in addition, a nursing student is placed on suspension status from the program for the following reasons:
  1. demonstrates behavior which conflicts with safety essential to nursing practice as judged by the nursing faculty;
  2. presents physical or emotional problems which conflict with safety essential to nursing practice and does not respond to appropriate treatment and/or counseling within a reasonable period of time; and/or
  3. receives a final grade of “D” or “F” in any required course in the ADN or PNE curriculum or receives a final clinical evaluation of “Unsatisfactory” in any nursing course.
• Cancer Information Management students - In addition, a Cancer Information Management student will be suspended from the program if the student receives a final grade below “C” in any required course in the MED curriculum.
• Cosmetology students - In addition, a Cosmetology or Esthetics student will be suspended from the program if the student receives a final grade below “C” in any COS course, or any prerequisite or corequisite course
• Emergency Medical Science students - In addition, an EMS student may be placed on suspension status from the program for the following reasons:
  1. demonstrates behavior which conflicts with safety essential to emergency medical practice as judged by the EMS faculty;
  2. presents physical or emotional problems which conflict with safety essential to emergency medical practice and does not respond to appropriate treatment and/or counseling within a reasonable period of time; or
  3. receives a final grade of “D” or “F” in any EMS-prefix course in the curriculum or receives a grade of “F” in an EMS clinical course.
• Fire Protection Technology students - In addition, a Fire Protection Technology student will be suspended from the program if the student receives a final grade below “C” in any FIP course, or any prerequisite or corequisite course.
• Healthcare Interpreting students - In addition, a Healthcare Interpreting student will be suspended from the program if the student receives a final grade below “C” in any HCI or BIO course.
• Health Information Technology students - In addition, a Health Information Technology student will be suspended from the program if the student receives a final grade below “C” in any HIT, BIO, MED or ENG course.
• Histotechnology students - In addition, a Histotechnology student will be suspended from the program if the student receives a final grade below “C” in any HTO course or any prerequisite or corequisite course.
• Human Services Technology students - In addition, a Human Services Technology student may be suspended from the program for the following reasons:
  1. demonstrates behavior which conflicts with technical standards essential to practice as judged by HSE faculty;
  2. presents physical or emotional issues which conflict with technical standards essential to human services practice and does not respond to appropriate coaching, counseling or treatment within a reasonable time;
  3. violates ethical practice as defined by the National Organization for Human Services Code of Ethics, the HSE Student Handbook or the judgment of HSE faculty, service learning supervisor, or clinical/cooperative education supervisor; or
  4. receives a final grade below a “C” in any HSE, ENG or SAB prefix course.
• Medical Assisting students - In addition, a Medical Assisting student will be suspended from the program if the student receives a final grade below “C” in any MED or BIO course.
• Medical Laboratory Technology students - In addition, a Medical Laboratory Technology student will be suspended from the program if the student receives a final grade below “C” in any MLT course or any prerequisite or corequisite course.
• Nursing Assistant students - In addition, a Nursing Assistant student will be suspended from the program if the student receives a final grade below “C” in any NAS course or any prerequisite or corequisite course.
• Pharmacy Technology students - In addition, a Pharmacy Technology student is suspended from the program if the student (1) receives a final grade below “C” in any pharmacy technology course (PHM prefix); (2) receives a final grade of “D” or “F” in any required course in the pharmacy curriculum or receives a final clinical evaluation of “unsatisfactory” in any PHM course; or (3) presents physical or emotional problems which conflict with the safety essential to pharmacy practice and which do not respond to appropriate treatment and/or counseling within a reasonable period of time.
• Special students - The above scale applies, and all grades are computed in the grade point average.
• Therapeutic Massage students - In addition, a Therapeutic Massage student will be suspended from the program if the student receives a final grade below “C” in any MTH course, or any prerequisite or corequisite course.
• Zoo & Aquarium Science students - A ZAS student is suspended from the program if the student (1) receives a final grades below “C” in any Zoo & Aquarium Science course (ZAS prefix); receives a final grade below “C” in any general education required course; (3) receives a final grade below “C” or unsatisfactory in any Zoo and Aquarium Science cooperative education course (COE prefix); or (4) presents physical or emotional problems which conflict with safety essential to the zookeeper profession and which do not respond to appropriate counseling within a reasonable period of time.

Additional Provisions Regarding Academic Standing

It is the goal of the College to assist students in maintaining good academic standing and progress toward graduation. Policies, procedures, and services are described in the General Catalog/Student Handbook as a means of informing and guiding students.

A student on academic probation or suspension may not hold elective office or serve on College committees.

Readmission for Suspended Students

Students who have been suspended from the College for academic reasons must apply for readmission. Consideration of applications for readmission of students who have been suspended for any reason will be made in light of the applicant’s prior academic and disciplinary record, evidence of growth and maturity, good citizenship record, credits earned at another institution, and time elapsed since leaving the College.

Students readmitted to the College after an academic suspension will automatically be placed on academic probation for a period of one semester and may be required to participate in an appropriate support program and a term of probation.

Appeal of Academic Suspension

A student suspended from the College may appeal the suspension decision following the College’s General Complaint Policy starting at Step 2.

NOTE:

1. After a second suspension, regardless of program of study, the Vice President, Academic Programs and Services may specify no future enrollment if in his/her judgment such action is warranted.
2. Readmission to Health, Wellness, and Public Safety programs and the Zoo and Aquarium Science program may be limited to one time.

Graduation Requirements

A student who is not in continuous enrollment at the College or who changes from one major to another will graduate under the catalog in effect at the time of re-enrollment or major change. Continuous enrollment excludes summer term.

Course requirements for a degree, diploma, or certificate will vary according to the curriculum. The student should refer to his/her program of study to identify the course requirements for graduation. It is the student’s responsibility to obtain his/her advisor’s signature on the Application for Graduation Form during the semester immediately before the semester in which he/she intends to graduate. The student also has the responsibility of turning in to the Office of Academic Advising the completed and signed Application for Graduation Form. Students who owe tuition, fees, and/or fines to the College may not participate in the commencement ceremony or receive official transcripts or the final credential until all balances are paid.

Students transferring to the College must pass at least 25% of the required semester hours of credit at the College in order to be eligible to graduate with a degree, diploma, or certificate. The 25% resident credit may not include transfer, correspondence, CLEP or CEEB Advanced Placement.

The following policies and procedures will be used in determining the eligibility for graduation of a student at this institution:

1. A candidate for a degree, diploma, or certificate must have successfully completed all pre-curriculum and credit hours as specified in the College catalog for a specific degree, diploma, or certificate.
2. A candidate for a degree, diploma, or certificate must have completed all course work as set forth in the College catalog for a specific degree, diploma, or certificate except as indicated in number 4 below.
3. A candidate for a specific degree, diploma, or certificate must have earned at least a 2.0 grade point average. Only grades in those courses credited to the program for which he/she is to receive a degree, diploma, or certificate are included in the grade point average. When a student has more unrestricted elective hours than the program requires, the GPA will be calculated using elective courses with the highest grades for the specified number of unrestricted elective hours.
4. In determining a student’s eligibility for graduation, the College will adhere to the above policies except that upon written recommendation of the student’s advisor and the written approval of the Dean of the appropriate school as well as the Vice President, Academic Programs and Services, course requirements may be waived or substitutions allowed within the provisions of the State Curriculum Standards.
5. A student on suspension status from the nursing program due to a “D” grade will not be eligible for graduation from that program.

Graduation With Honors

The College recognizes students who have done outstanding scholastic work as honor graduates. Graduation with High Honors is granted to students in degree, diploma, and certificate programs who have achieved a program grade point average of 3.8 or higher in courses required in the program of study. Graduation with Honors is granted to students in degree, diploma, and certificate programs who have achieved a program grade point average of at least 3.5 and less than 3.8. The determination of Honors or High Honors will be based upon the program GPA of the previously completed semester.

Commencement Exercise

A commencement exercise to award degrees, diplomas, and certificates is held at the end of the spring semester. The specific date for commencement is listed in the College calendar. All students receiving degrees, diplomas, or certificates in the spring are encouraged to attend the commencement exercise. Students who meet graduation requirements at times other than the end of spring semester may participate in the commencement exercise the following spring. Students who have registered for the remaining courses needed to complete their diploma or degree requirements, excluding certificates, in the following summer term are within six (6) credit hours of completing a credential may participate in the spring commencement ceremony.. However, students will not receive the credential or have it noted on the transcript until all graduation requirements are completed.

Prospective graduates who will complete degree requirements on or before May 31, must file an Application for Graduation Form in early March; those who complete degree requirements on or before August 31, must file the application by early June; and those who complete degree requirements on or before December 31, must file the application in early October.

Curriculum Programs and Services

Last Updated: Jul 1 2015

Academic Support

Library Services

Library Services promotes student learning by providing quality services, comprehensive materials, and a positive learning environment. The Davidson and Davie Campus Libraries offer a relaxed, comfortable atmosphere for students to study and collaborate. Library staff members are readily available to assist students with their information and technology needs.

Both Libraries offer wireless Internet access; computers; photocopying, scanning, and faxing service as well as quiet study areas. The Libraries also make available a wide variety of print and electronic resources including books, ebooks, DVDs and online videos. The Library catalog and other electronic resources can be accessed off-campus through the college website, www.davidsonccc.edu. Using the library catalog, students can search and request items from Cape Fear Community College.

The Davidson Campus Library offers a two workstation digital production lab equipped with digital editing software as well as cameras, video cameras, microphones, and scanners.

Please see the DCCC website for the current library hours.

The Learning Commons

In keeping with DCCC’s mission statement, the Learning Commons serves as an innovative learning and testing resource which provides professional academic assistance that promotes retention and success by challenging and empowering students to maximize their academic potential. The Learning Commons Testing Center follows National College Testing Association (NCTA) recommendations on testing standards and guidelines.

The Learning Commons is located on the first floor of the Grady E. Love Learning Resources Center on the Davidson Campus. The center provides free tutoring in certain subject areas for enrolled students in pre-curriculum or curriculum courses at Davidson County Community College. Tutoring is also provided in a variety of subjects online through Upswing. Students can make appointments with tutors by visiting davidsonccc.upswing.io.

Students may request tutoring any time during the semester by completing a Request for Tutoring Form (found on the College’s website or at the Learning Commons Welcome Desk) and returning the completed form with instructor signature to the Learning Commons. Qualified professional and peer tutors are employed by the College to share their learning strategies and problem-solving skills with any student having difficulty in a subject.

Persons interested in being a peer tutor should complete an online application under the employment section of the College’s website. The application can be found under the heading “Student Jobs.” To be eligible, a student must have completed the course for which he/she will be tutoring with a grade of B or higher or, if currently enrolled, be earning a B or higher and have a favorable recommendation from the instructor of the course. Tutors are paid hourly and compensated monthly.

The Learning Commons also houses the Testing Center for the College which provides the College’s placement assessment, testing for curriculum and pre-curriculum courses, special testing for academic programs, GED testing, Certiport testing (Microsoft Office Certifications) and WorkKeys testing for the Career Readiness Certificate. The Testing Centers provides walk-in testing for the College’s placement assessment and WorkKeys testing. Students that have been directed by their instructor in a pre-curriculum or a curriculum course need to make a testing appointment at least 24 hours in advance. Appointments can be made by calling 336-249-8186, ext. 6787 or coming by the Learning Commons Welcome Desk. Student testing guidelines may be found on the Learning Commons website. In addition to the academic support services and the Testing Center, the Learning Commons provides four study rooms and a reading lounge.

For morning information on tutoring, testing and hours of operation, please visit www.davidsonccc.edu/lc, call 336-249-8186, ext. 6787 or come by the Learning Commons Welcome Desk.

Davie Campus Tutoring

Tutoring is also available on the Davie campus. Free tutoring is provided in certain subject areas for enrolled students in pre-curriculum or curriculum courses. For more information, please contact the Davie campus at 336-751-2885.